Exporting in multiple pages

[nish18_1990]

Hi,

I have report in power bi which contains multiple tabs . I need to export the report in ppt throught server and the issue i am facing is the tab which has more than 10 rows are not coming properly in exporting to ppt . 

Expected result : If the rows are more than 10 then it should shift to next page and so on . Currently,i am getting only one page in export with scroll bar image.

Is there any option in power bi to have tabs data in multiples pages while exporting to ppt.

[burakkaragoz]

Hi @nish18_1990 ,

@123abc  and @ChielFaber  provided the best "Enterprise-grade" solution. The native "Export" feature essentially takes a screenshot of your visible screen. It does not scroll. Paginated Reports are the only tools designed to automatically "flow" content across pages.

However, if you need a quick workaround right now and don't have time to build a Paginated Report, you can use the "Manual Split" method:

1. Duplicate your report page in Power BI Desktop.

2. On Page 1, apply a "Top N" filter on the visual to show the top 10 items.

3. On Page 2, apply a filter to exclude those top 10 items (or show items 11-20).

4. When you export to PowerPoint, you will get two slides that essentially show your full list split across pages.

It is manual and not dynamic, but it solves the immediate problem without requiring a Premium license or learning Report Builder.

If this is a frequent requirement, definitely invest time in the Paginated Reports solution mentioned above.

---

If my response resolved your query, kindly mark it as the Accepted Solution to assist others. Additionally, I would be grateful for a 'Kudos' if you found my response helpful.
This response was assisted by AI for translation and formatting purposes.

[nish18_1990]

Top N will not solve this issue as i dont have any measure values in the view. It has only 6 column fields from the data . Is there any option to idex or row number. Like give Row numbering starting from 1 and so on and then select them in filters .

[v-menakakota · Accepted solution]

Hi @nish18_1990 ,

Thanks for reaching out to the Microsoft fabric community forum. 

I would also take a moment to thank  @burakkaragoz , @123abc  and @ChielFaber , for actively participating in the community forum and for the solutions you’ve been sharing in the community forum. Your contributions make a real difference.

You’re right that Top N won’t work if your visual has no measure values. In that case, Power BI also doesn’t provide a built-in way to paginate table visuals automatically.
Paginated Reports, which are the only native option that truly supports page-by-page export. Power BI’s normal report pages capture only the visible area, so long tables will always export as a single slide with a scrollbar. Paginated Reports are designed for structured, multi-page layouts and will automatically split your table across multiple PPT slides. If you need clean, multi-page output for long tables, building a Paginated Report is the most reliable and recommended solution.

Best Regards, 
Community Support Team

[v-menakakota]

Hi @nish18_1990  ,

I hope the above details help you fix the issue. If you still have any questions or need more help, feel free to reach out. We’re always here to support you

Best Regards, 
Community Support Team

[v-menakakota]

Hi @nish18_1990  ,

I hope the above details help you fix the issue. If you still have any questions or need more help, feel free to reach out. We’re always here to support you

Best Regards, 
Community Support Team

[123abc]

Power BI’s standard “Export to PowerPoint” does not paginate visuals. If a table/matrix has a scrollbar, the export grabs one image of the visible viewport—so rows beyond ~10 won’t appear on extra slides automatically. That’s by design for interactive reports.

What will work (reliable options)

1. Use a Paginated Report (SSRS-style)

• Paginated reports are built to flow across pages with page breaks (perfect for long tables) and export cleanly to PowerPoint (one slide per page).
• You can point a paginated report at the same dataset or a shared data source, add a Tablix, set page size/margins, and define page breaks (e.g., after a certain number of rows or groups).
• Publish to Power BI Service (Premium per capacity or Premium per user) or Power BI Report Server and export to PPT—this will generate multiple slides as expected.

How to set it up (quick guide):

1. Open Power BI Report Builder.
2. Connect to your dataset (Power BI semantic model or direct DB).
3. Add a Table/Matrix (Tablix) and configure:
   • Page Size: e.g., Letter/A4; adjust InteractiveSize.
   • Page Breaks: Right-click row group → Group Properties → Page Breaks (break between instances), or set “KeepTogether = False” on large regions.
4. Publish to your Premium workspace (or PBIRS).
5. Export to PowerPoint → you’ll get multiple slides, each page of the table on a new slide.

This is the recommended, enterprise-safe approach for “multiple pages in PPT”.

Below are communuity soution related to your related issue:

Dynamic Splitting of Power BI Table Visuals Across Multiple Slides Based on Row Count

(1) Dynamic Splitting of Power BI Table Visuals Across... - Microsoft Fabric Community

Export dashboard as PPT or PDf without scrollbar in power bi service

Solved: Export dashboard as PPT or PDf without scrollbar i... - Microsoft Fabric Community

Is there a way that I can generate PowerPoint file but for specific filters?

(1) Solved: Is there a way that I can generate PowerPoint file... - Microsoft Fabric Community

[ChielFaber]

I don't think it's possible. Every slide will show one report page from PowerBI.

You can try to embed the PowerBI report in a powerpoint. This will make the table scrollable within Powerpoint although this is not your desired solution. Check out

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-power-bi-powerpoint-add-in-inst...

Another option albeit more static and not a standard presentation is to create a paginated report with the desired layout. You can make this look like a full fledged presentation if you put in the time.