Forum Discussion

nish18_1990's avatar
nish18_1990
Helper III
8 months ago
Solved

Exporting in multiple pages

Hi,   I have report in power bi which contains multiple tabs . I need to export the report in ppt throught server and the issue i am facing is the tab which has more than 10 rows are not coming pro...
Need Help
  • v-menakakota's avatar
    v-menakakota
    8 months ago

    Hi nish18_1990 ,

    Thanks for reaching out to the Microsoft fabric community forum. 

    I would also take a moment to thank  burakkaragoz , 123abc  and ChielFaber , for actively participating in the community forum and for the solutions you’ve been sharing in the community forum. Your contributions make a real difference.

    You’re right that Top N won’t work if your visual has no measure values. In that case, Power BI also doesn’t provide a built-in way to paginate table visuals automatically.
    Paginated Reports, which are the only native option that truly supports page-by-page export. Power BI’s normal report pages capture only the visible area, so long tables will always export as a single slide with a scrollbar. Paginated Reports are designed for structured, multi-page layouts and will automatically split your table across multiple PPT slides. If you need clean, multi-page output for long tables, building a Paginated Report is the most reliable and recommended solution.

     

    Best Regards, 
    Community Support Team

     

123abc's avatar
123abc
Community Champion
8 months ago

Power BI’s standard “Export to PowerPoint” does not paginate visuals. If a table/matrix has a scrollbar, the export grabs one image of the visible viewport—so rows beyond ~10 won’t appear on extra slides automatically. That’s by design for interactive reports.

What will work (reliable options)

  1. Use a Paginated Report (SSRS-style)
  • Paginated reports are built to flow across pages with page breaks (perfect for long tables) and export cleanly to PowerPoint (one slide per page).
  • You can point a paginated report at the same dataset or a shared data source, add a Tablix, set page size/margins, and define page breaks (e.g., after a certain number of rows or groups).
  • Publish to Power BI Service (Premium per capacity or Premium per user) or Power BI Report Server and export to PPT—this will generate multiple slides as expected.

How to set it up (quick guide):

  1. Open Power BI Report Builder.
  2. Connect to your dataset (Power BI semantic model or direct DB).
  3. Add a Table/Matrix (Tablix) and configure:
    • Page Size: e.g., Letter/A4; adjust InteractiveSize.
    • Page Breaks: Right-click row group → Group Properties → Page Breaks (break between instances), or set “KeepTogether = False” on large regions.
  4. Publish to your Premium workspace (or PBIRS).
  5. Export to PowerPoint → you’ll get multiple slides, each page of the table on a new slide.

This is the recommended, enterprise-safe approach for “multiple pages in PPT”.

 

Below are communuity soution related to your related issue:

Dynamic Splitting of Power BI Table Visuals Across Multiple Slides Based on Row Count

(1) Dynamic Splitting of Power BI Table Visuals Across... - Microsoft Fabric Community

 

Export dashboard as PPT or PDf without scrollbar in power bi service

Solved: Export dashboard as PPT or PDf without scrollbar i... - Microsoft Fabric Community

 

Is there a way that I can generate PowerPoint file but for specific filters?

(1) Solved: Is there a way that I can generate PowerPoint file... - Microsoft Fabric Community