Managing Power BI subscriptions for Apps

[Anonymous]

Hello all, 

the new feature that "Users that have been assigned the admin role in a workspace can now view all subscriptions" is great, but it does not cover all our requirements since we mostly use Apps to share our reports. 

Managing Power BI subscriptions just got easier | Microsoft Power BI Blog | Microsoft Power BI

It is important for us to manage and view all subsciptions of Apps. 

Can you please add Apps to this new feature. 

[UOLandrewdale]

This is now working for us.

Select a workspace. Click on the settings COG. Select Notifications.

The Power BI Subscriptions tab shows subscriptions for the workspace and the APP off that workspace for all users, if you are an admin of that workspace. It doesn't tell you whether the subscription is for the workspace or the APP.

[Madalina2801]

Hi,

Are there any updates regarding this topic? Where can we find the documentation for this feature mentioned in this idea https://ideas.fabric.microsoft.com/ideas/idea/?ideaid=38e000b1-6fc5-ec11-bea2-281878e63983? 

I am workspace admin and if I go to Settings -> Notifications I can only see subscriptions with source type "report". Where can we find the subscriptions created by users at the app level?

Thank you!

[UOLandrewdale]

there is a comment in the idea that this was update to App subscriptions in May 2023

https://ideas.fabric.microsoft.com/ideas/idea/?ideaid=38e000b1-6fc5-ec11-bea2-281878e63983

but I can't find any pages with instructions

[MarkPalmberg]

Can subscriptions created by a user via an app even be accessed via the Power BI API?

[AnonymousPerson]

Vote: https://ideas.powerbi.com/ideas/idea/?ideaid=38e000b1-6fc5-ec11-bea2-281878e63983

[AnonymousPerson]

BUMP ...

The problem is that subscriptions created from a workspace's app are evidently not supported, and nobody from the product team ever thought to mention this. They still haven't responded in the announcement blog post or anywhere else. They do not seem to care at this point. 

Subscriptions created from a Workspace's app must be manageable by the Workspace's admin. 

[AnonymousPerson]

Same problem here. Great feature, but totally useless if it does not encompass apps. 99.999% of my users get what they need through the workspace's app. If I have to rethink that strategy then I need to know one way or the other.

The blog post is not clear on whether apps are suppported or not. In my testing, they are not supported. Another comment on the blog from a user says he was able to manage subscriptions created in an app.... but I'm not sure I trust his level of expertise.

If anyone from Microsoft is reading this, can you please comment? The blog author hasn't responded to any comments. 

[ibarrau]

Hi. Can you explain exactly what you need? I'm asking beacuse Apps don't have subscriptions. That's a feature for reports and dashboards. Everything else for apps can be modified by the admin of the workspace.

I hope that make sense,

Regards

[Xaraja]

Apps have subscriptions when they are actually a dashboard. Some of ours are that way. The users go to apps and then click on the app and what they see is a dashboard. They are then able to subscribe like they could subscribe to a dashboard, but the subscription is not visible in the subscription page because they've technically subscribed to an app, apparently (at least that's how it appears in my tests). When the app is just a list of a reports, the subscribe button doesn't appear in the app. 

[AnonymousPerson]

Apps contain reports and dashboards.

You can SUBSCRIBE to any report or dashboard in an app.

The way apps are treated in Power BI behind the scenes seems very obscure. They are part of the workspace they came from, but they're also not, because you still have to "UPDATE APP" to push changes to an existing report or dashboard.

All I know is if there is a way for workspace admins to see existing subscriptions for workspaces, then they need it for apps EVEN MORE!

Here's the related idea:

https://ideas.powerbi.com/ideas/idea/?ideaid=38e000b1-6fc5-ec11-bea2-281878e63983

[Anonymous]

Hi, 

we do not distribute our reports through a workspace. We publish our reports by giving the colleagues access to an app. These apps are created in workspaces and we can decide which report in the workspace we want to include in this app. Publish an app in Power BI - Power BI | Microsoft Docs

The user then has access to the app and also to the reports which we inlcuded to the app but not to the workspace itself. They can then subscribe the reports which are included in the app. For us these subscriptions are invisible. 

Thanks in advance.