How to limit report members from adding links

[Sangeeth]

Hi there,

How can workspace admins limit the report members from adding links? These links enable anyone in the organisation to access the report. We would like to provide direct access to specific people without granting them the permission to add links.

Thank you

[Anonymous · Accepted solution]

Hi @Sangeeth ,

Please add the user to the workspace with Contributor or Viewer role.

For more details, you can read related document: Roles in workspaces in Power BI - Power BI | Microsoft Learn

Best regards,
Community Support Team_Binbin Yu
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[pratyashasamal]

Hi @Sangeeth ,

At most, you can share with 100 users or groups in a single share action. However, you can give more than 500 users access to an item. Here are some suggestions:

• Share multiple times by specifying the users individually.
• Share with a user group that contains all the users.
• Create the report or dashboard in a workspace, then create an app from the workspace. You can share the app with many more people. Read more about publishing apps in Power BI.

You can read more using this link :-
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

Thanks,
Pratyasha Samal
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[Sangeeth]

Thanks, but what I need is to limit people from creating links using the 'Add link' option. People that I have shared with using the 'Direct access' tends to use the 'Add link' option and create a link, so they can share with others who aren't suppose to have access.