How does licensing work for a multi-region setup using the same tenant?

[mohammadjunaid7]

Will each azure management group require a license in power bi for multi region instance setup? Or will one license suffice the need for multiple regions?

[Anonymous]

Hello,rajendraongole1 and shamili ,thank you  for your concern about this issue.

Your answers are excellent!
And I would like to share some additional solutions below.
Hi,@shamili . I am glad to help you.

As suggested by Shamili and rajendraongole1 .For a tenant, only one tenant licence is required.(It's actually a tenant setup and you don't need to purchase it)

I hope my suggestions below will help you.
In Power BI, when using the same Microsoft Entra tenant (formerly known as Azure Active Directory) for a multi-region setup, usually only one tenant licence is required.
Typically, a tenant is a container for an organisational project, which includes multiple domains, users, subscriptions, etc.
For an organisation, one tenant is typically set up.
For multiple tenant setup scenarios, it is also possible, but this can result in some restrictions on access between multiple tenants.
URL:
Step 1. Your Microsoft 365 for enterprise tenants | Microsoft Learn

For cross-region scenarios, you can also define multiple regions to use the same tenant (better managed and able to provide the richest service).

URL:
Microsoft 365 Multi-Geo - Microsoft 365 Enterprise | Microsoft Learn
 

Once the number of tenants has been determined (single or multiple)
You need to consider what products and licences must be purchased for each tenant.
Using Power BI as an example, an organisation needs to use the Microsoft Power BI product and determines to create a tenant.

The organisation has a tenant licence (i.e. the tenant is set up in Microsoft Entra (formerly known as Azure Active Directory)) and then the tenants (the group of organisations) need to purchase individual licences as well as capacity licences based on their actual needs: the number of users, the quality of service they require, and so on, in order to satisfy the organisation's various Power BI Service Requirements

Personal Licence: This is a licence for a single user and there are two main types:
Power BI Pro license: A monthly fee per user that allows users to create, share and publish content.
Power BI Premium Per User (PPU) license: charged per user per month, provides more advanced functionality and greater data capacity Capacity Licence: This is a licence for organisations, allowing Power BI functionality to be used on a larger scale:
Power BI Premium license: charged on a per-user capacity basis, this is for organisations that require large-scale data processing and advanced functionality. It allows organisations to enjoy a wide range of services without the need for each user to have an individual licence.

URL:
Power BI service features by license type - Power BI | Microsoft Learn

I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.
Best Regards,
Carson Jian,
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[rajendraongole1 · Accepted solution]

Hi @mohammadjunaid7 - Licensing is generally managed at the tenant level rather than by specific Azure management groups or regions.

If you use Power BI Premium capacities in multiple regions, you’ll need separate capacities for each region, but these capacities fall under the same tenant and don’t require additional licenses for each region.

Azure management groups do not impact Power BI licensing, so you won’t need extra licenses based on management groups.

In short, Power BI licensing remains tenant-centric, so a single tenant’s licensing suffices for multi-region access, as long as users have the appropriate licenses (e.g., Power BI Pro or Premium).

Multi-geo support (preview) for Power BI Embedded in Azure | Microsoft Power BI Blog | Microsoft Pow...

Multi-Geo support for Fabric - Microsoft Fabric | Microsoft Learn

Hope this details helps. 

[shamili]

Hi @mohammadjunaid7 

 if you have a multi-region instance setup across Azure management groups, you will typically only need one license per user who is accessing the Power BI service.

However, it’s important to note that different users may need individual licenses to access the reports and dashboards, regardless of the management groups or regions involved. For any shared content created in Power BI, all users who need to access that content must have appropriate licenses (e.g., Power BI Pro licenses or Power BI Premium).

If your organization utilizes Power BI Premium, you can have a capacity-based model that allows multiple users to access reports without needing individual licenses, provided they are accessing content within the Premium capacity. 

if you find this information useful ,accept it as solution