Customize the e-mail subscription

Anonymous · ‎01-20-2022

Hi all,

Is it possible to customize or somehow change the way the auto generated subscription looks like?
The default format is not user friendly. Its too zoomed out and lots of irrelevant information.

Would like to just have a picture in the mail text that properly displays the report image and then delete all the unnessary text and elements.

Harsh_Chovatiya · ‎05-22-2026

It's 2026.. Does any one find a solution how to zoom in / format the Email subscription ? 5 years since this request raise. 😀

AnkitKukreja · ‎06-01-2026

Hi! @Harsh_Chovatiya

You don't have to rely on default options. You can set this up with Power automate to send certain text and information from your report. But, in Power BI service as of now there is no option to edit the email format.

If you are trying to achieve any specific task then please let me know.

For Power BI trainings or support dm or reach out to me on LinkedIn.
If my response has successfully addressed your question or concern, I kindly request that you mark this post as resolved. Additionally, if you found my assistance helpful, a thumbs-up would be greatly appreciated.

Thanks,
Ankit Kukreja
www.linkedin.com/in/ankit-kukreja1904

AnkitKukreja · ‎01-20-2022

Hi! @Anonymous

You can try setting this up with Power automate or any other tool that might help. But, in Power BI service as of now there is no option to edit the email format.

For Power BI trainings or support dm or reach out to me on LinkedIn.
If my response has successfully addressed your question or concern, I kindly request that you mark this post as resolved. Additionally, if you found my assistance helpful, a thumbs-up would be greatly appreciated.

Thanks,
Ankit Kukreja
www.linkedin.com/in/ankit-kukreja1904

ibarrau · ‎01-20-2022

Hi. I think the idea of the mails was to send a quick view, but if you need a deeper one, you need to click on the button or open the png/pdf. You can't customize the email, but you can change some options to see if that make sense:

Those can be changed when you are creating the subscription. However I can say if removing the link to the report will zoom in the Preview Image. You can try it.

If you want even more customization you might be able to build your own mail if you do it with Power Automate or any laguage code and the Power Bi Rest API, but it's kind of a lot of work.

I hope that helps,

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Happy to help!

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