workspace will be permanently deleted after a retention period of 7 days

[chauh-dp]

 Hi Team,

I am facing an issue with a workspace I created yesterday in my personal workspace. I set it up to share data with my team members; however, I have received a message stating that "this workspace will be permanently deleted in 7 days."

I would like to retain this workspace for longer use. Here are the key concerns:

1. I do not have administrator rights to make any changes to the workspace settings.

2. Is there any possibility to export or back up the workspace data before it gets deleted?

3. How can I get the administrator role
4. Currently, I am using the trial version of Power BI.

I would appreciate it if you could provide a solution to either prevent the deletion or help me export the data. This workspace is important for ongoing collaboration with my team.

[v-hashadapu]

Hi @chauh-dp , Thank you for reaching out to the Microsoft Community Forum.

As @wardy912  already stated, the message you’re seeing is not indicating that your workspace will be deleted automatically. It’s a standard warning that only applies if someone clicks the “Remove this workspace” button. Since you haven't done that, your workspace is not scheduled for deletion and is safe.

No further action is needed unless you see actual signs of deletion or someone manually initiates it.

If this helped solve the issue, please consider marking it “Accept as Solution” so others with similar queries may find it more easily. If not, please share the details, always happy to help.
Thank you.

[wardy912]

Hi @chauh-dp ,

 The screenshot provided shows the standard message if you choose to delete the workspace manually.

Do not press the 'remove this workspace' button if you do not want to delete the workspace.

Addressing your concerns

1. I do not have administrator rights to make any changes to the workspace settings.

your organisation would need to assign you the 'fabric admin' role if required.

1. Is there any possibility to export or back up the workspace data before it gets deleted?

Yes, you can configure pipelines to migrate items to different workspaces, they must be in the same region

1. How can I get the administrator role

request it from your support team

1. Currently, I am using the trial version of Power BI.

you will eventually need to purchase a pro license minimum

[chauh-dp]

As shown in the screenshot, I’m receiving a message that the workspace will be permanently deleted in 7 days. I would like to clarify:

• If no action is taken, will the workspace be automatically deleted after 7 days?

• Is there any way to prevent this deletion or extend the workspace's availability?

• I have not made any changes to trigger this. It appears to be happening automatically.

Please advise on how I can retain this workspace, as it contains important shared data.

[wardy912 · Accepted solution]

The message shown is not telling you that the workspace will be deleted, it is saying that if you do decide to manually delete the workspace it will be kept for 7 days before being permanently deleted, this gives you 7 days to contact your support team to ask them to restore the workspace.

This message appears on every workspace.

Your workspace is safe unless you or another workspace admin choose to delete it.

[chauh-dp]

 I'm currently unable to create a new folder in my workspace — the "New Folder" option appears to be disabled

Could you please help me with the following:

1. Is this due to a permission or role restriction?

2. How can I enable the option to create new folders in my workspace?