Shareable Link is usable by anyone despite specified users

[jarwest]

Hey all,

I'm running into a strange issue whenever I try to create a link to share a report with only specific users.

I select 'Specific People' and 'Allow recipients to build content with the data associated with this report', but anyone who has the link is able to use it still. 

I need to make a way to share the link so that no one else has access except for specified users.

I'm following instructions online, checking if the users I'm testing with have existing access (they aren't members of the workspace so they shouldn't have existing access), but I'm not sure what else it could be.

Any and all advice is appreciated.

[Anand24 · Accepted solution]

@jarwest ,
Couple of things to check here that might help:
1. Other users should not be part of workspace with any role (Admin, Member, Contributor or Viewer)

2. Click on the 3 dots against your report in workspace -> Manage Permissions -> Remove Reshare permission from the links sections for the links and check Direct Access as well

[Anonymous · Accepted solution]

Hi @jarwest 

Thanks for the reply from @Anand24 .

@jarwest , after my test, users who are given the following permissions can access the report,

and users who do not have permissions will pop up the permission request window.

You can go to Manage permissions to check whether there is a link with other permissions, and you can also check whether permissions are set for other users in Direct access, as shown in the following figure, the link grants permissions to the entire organization, so all users in the organization can view the report without being restricted by specific users.

Please feel free to let me know if there are any more questions.

Best Regards,
Yulia Xu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[Anand24 · Accepted solution]

@jarwest ,
Couple of things to check here that might help:
1. Other users should not be part of workspace with any role (Admin, Member, Contributor or Viewer)

2. Click on the 3 dots against your report in workspace -> Manage Permissions -> Remove Reshare permission from the links sections for the links and check Direct Access as well