Share Power BI reports from a Fabric workspace.

[RoWEN]

I have an Embedded Capacity and a Workspace linked to it. I also have some reports in that Workspace that I share with others. Now, I have a new Fabric Workspace with a new Power BI report that I want to share as well. I granted my embedded user access to the Fabric Workspace, and I’m able to share the report, but as far as I know, I'm currently using trial tokens to do that. Is there a way to share the report in the Fabric Workspace without running out of tokens?

[v-pgoloju · Accepted solution]

Hi @RoWEN,

You're correct! According to the Microsoft documentation, F SKUs supporting embedding Power BI reports via the Embedded APIs only start from F8. Lower SKUs (like F2, F4, etc.) do not support this embedding feature, as they're intended for other workloads like data engineering, not for embedding Power BI reports into applications. For embedding, you'd need at least an F8 SKU.

If you find this response helpful, please consider marking it as the accepted solution and giving it a thumbs-up to support others in the community.

Thank you & regards,
Prasanna Kumar

[v-pgoloju]

Hi @RoWEN,

Thank you for reaching out to the Microsoft Fabric Forum Community.

And also Thanks to @nilendraFabric  & @anilelmastasi  for Prompt and usefull response.

To share Power BI reports from a Fabric workspace without running out of trial tokens while retaining full Fabric features, you should assign the workspace to a Fabric Capacity (F SKU) or a Power BI Premium Capacity (P SKU). Both options allow embedding reports through the Power BI Embedded APIs without losing access to Fabric services like Lakehouses, Pipelines, and Notebooks. Fabric Capacity (F SKU) is more flexible and affordable, making it ideal if you need full Fabric capabilities with embedding for external users.

Thank you & regards,
Prasanna Kumar

[RoWEN]

Thank you for your response. One last question. Does what you mentioned work for all F SKU capacities? I saw a table at this link https://learn.microsoft.com/en-us/power-bi/developer/embedded/embedded-capacity#microsoft-fabric and, as I understand it, it would only be available starting from F8. Is that correct? Best regards.

[anilelmastasi]

Hello @RoWEN ,

Power BI Premium capacity is the best solution to retain Fabric features while enabling sharing with your users without trial tokens.

If you need to manage costs, Power BI Premium Per User is another solution that might work well, as it allows you to share reports within the Fabric workspace while maintaining functionality.

[nilendraFabric]

Hello @RoWEN 

To share your Power BI report from a Fabric workspace without running out of tokens, assign the workspace to your Embedded capacity and use the Power BI Embedded APIs to serve the report in your application.

[RoWEN]

Hello. If I try to assign the Workspace to my Embedded Capacity, it attempts to convert my Fabric Workspace to an Embedded one, causing me to lose Fabric features.

[nilendraFabric]

Apologies wasn't reading it properly 

https://powerbi.microsoft.com/en-ie/blog/power-bi-embedded-with-microsoft-fabric

as far as I know All Fabric F SKUs support embedding Power BI artifacts (reports, dashboards, etc.) into your applications using the Power BI Embedded APIs, just like the traditional A SKUs.

• With F SKUs, you do not lose Fabric features—you can use all Fabric capabilities (such as Lakehouses, Pipelines, and Notebooks) in the same workspace where you embed Power BI content

[RoWEN]

Thank you for your response. I already have a Power BI report in a Fabric Workspace, and I can view it correctly in my web application using the Power BI API. My question is: when I generate the tokens to view that report, am I consuming the 10,000 trial tokens that my tenant has? Or do I have unlimited tokens, like when using a report published in an Embedded Workspace? Best regards.