Request to Workspace-Level Usage Metrics

[sakula4]

Hi Team,

I have a request regarding usage metrics in Power BI. Currently, I am able to view usage metrics at the report level—such as how many users viewed a particular report and interactions . However, I would like to enable or access usage metrics at the workspace level, which would include:
• Number of users accessing the workspace
• Reports accessed by each user
• Download activity (PDFs, images, etc.) across the workspace

Any suggestion or ideas please

[pallavi_r]

Hi @sakula4 ,

In addition to input provided by @BhavinVyas3003 , we can also use log analytics for Power BI Service, which keeps track of user interactions, report usage etc, but this comes with a cost of Log Analytics.

Please check this link from guy in a cube.

https://www.youtube.com/watch?v=HGpfwpjlMro&t=359s

The template file can be downloaded from here.

https://github.com/microsoft/PowerBI-LogAnalytics-Template-Reports/blob/main/PBIASEngine/README.md

For MS Fabric, this is a very good pointer to start on workspace level usage metrics.

https://www.youtube.com/watch?v=Q4zEFhkGJn8

If this post helps, please accept this as a solution. Appreciate your kudos.

Thanks,

Pallavi

[BhavinVyas3003]

Hi @sakula4 ,

For full workspace insights (user access, report views, downloads):

• Use Microsoft 365 Audit Logs or Power BI Activity Logs via:
• Microsoft Purview or Compliance Center
• Or automate via PowerShell / REST API

For exports (PDF/Image), use GetActivityEvents API or audit logs.

If using Fabric / Premium, enable Log Analytics for deeper tracking.