Report Subscriptions - Pro licensing

[mgaynor]

Hello,

we have a report that was shared from a premium capacity workspace (not as an app).  Will both Pro and Non-Pro users be able to consume that report?  If so what can and can't they (non-pros) do? Can they use the 'Subscribe' option?  We've seen upgrade to Pro prompts but it seems inconsistent.  If it was published as an App would there be any limitations to using the subscribe feature for Non-Pro users?

Thanks,

Mike

[v-xiaotang · Accepted solution]

Hi @mgaynor 

Thanks for reaching out to us.

If you want to add a subscription for a group/user, then your report has to be located in the premium capacity. And in premium capacity, your users do not need a pro/ppu license to access the report through the link in the subscription email.

If you have not purchased premium capacity, you can only subscribe for single users and these users need a pro/ppu license to access the report.

When free users open a report, they will be notified of a free trial of pro/ppu. And after the 60-day trial period, they will go back to the free license and will not be able to open the report in shared capacity.

For more information, please refer to: Subscribe to a report or dashboard in the Power BI service 

Best Regards,

Community Support Team _Tang

If this post helps, please consider Accept it as the solution to help the other members find it more quickly.

[vanessafvg]

Free users only in premium capacity can act the same as a Pro license, so as long as its premium they should have the same functionality.

here is more info on being a free user

https://learn.microsoft.com/en-us/power-bi/consumer/end-user-features

[mgaynor]

This is in a premium capacity workspace.  I'm not sure why they are getting a prompt to purchase a pro license.