Join us at FabCon Atlanta from March 16 - 20, 2026, for the ultimate Fabric, Power BI, AI and SQL community-led event. Save $200 with code FABCOMM.
Register now!The Power BI Data Visualization World Championships is back! It's time to submit your entry. Live now!
Test access to Power BI premium for a user without a Power BI Pro license.
Steps to confirm - Workspace Access
1. Create a report in a premium workspace
2. Provide viewer access to the workspace for a user without a Power BI Pro License
3. Confirm user can access the workspace and report.
App Access
1. Can an app on a workspace not on premium
2. Can a report on the workspace connection to a premium hosted data source in a different workspace.
3. Can you access a app for a user without a Power BI Pro License
4. Confirm user can / cannot access the app.
5. Create an app on a workspace on premium
6. Can we create a report on the workspace connection to a premium hosted data source in a different workspace.
7. Can we provide access to the app for a user without a Power BI Pro License
Does anyone know these answer?
Solved! Go to Solution.
Hi @Anonymous ,
1. Create a report in a premium workspace
Yes
2. Provide viewer access to the workspace for a user without a Power BI Pro License
Yes
3. Confirm user can access the workspace and report.
Yes,However, it should be noted that only in the Premium capacity of PSKU, you can share with Free license users.
App Access
1. Can an app on a workspace not on premium
Yes, App is a workspace-based feature, whether or not it is in premium capacity.
2. Can a report on the workspace connection to a premium hosted data source in a different workspace.
If you are in a new workspace, you can share datasets. You can connect to the dataset you are sharing in Power BI Desktop.
3. Can you access a app for a user without a Power BI Pro License.
No,if so,it has to be an app in premium capacity.
4. Confirm user can / cannot access the app.
Yes,the same as Question 3,and you have been given the acess permission.
5. Create an app on a workspace on premium.
Yes
6. Can we create a report on the workspace connection to a premium hosted data source in a different workspace.
The same as question 2.
7. Can we provide access to the app for a user without a Power BI Pro License
Same as Question 3.
A brief summary of all your questions.
When your workspace or app is assigned Premium Capacity (PSKU), a Power BI free user can view your shared app or reports as long as you give him permissions, and you can also assign him roles in workspace.
But if your workspace or app is in shared capacity, not only does it need to be assigned access to view reports or apps, it must also have at least a Power BI Pro license to share and view them with you.
Power BI Premium is a capacity-based license and Power BI Pro is a user-based license.
For more ,please see:Power BI service features by license type
Best Regards,
Community Support Team _ Caitlyn
If this post helps then please consider Accept it as the solution to help the other members find it more quickly.
Hi @Anonymous ,
1. Create a report in a premium workspace
Yes
2. Provide viewer access to the workspace for a user without a Power BI Pro License
Yes
3. Confirm user can access the workspace and report.
Yes,However, it should be noted that only in the Premium capacity of PSKU, you can share with Free license users.
App Access
1. Can an app on a workspace not on premium
Yes, App is a workspace-based feature, whether or not it is in premium capacity.
2. Can a report on the workspace connection to a premium hosted data source in a different workspace.
If you are in a new workspace, you can share datasets. You can connect to the dataset you are sharing in Power BI Desktop.
3. Can you access a app for a user without a Power BI Pro License.
No,if so,it has to be an app in premium capacity.
4. Confirm user can / cannot access the app.
Yes,the same as Question 3,and you have been given the acess permission.
5. Create an app on a workspace on premium.
Yes
6. Can we create a report on the workspace connection to a premium hosted data source in a different workspace.
The same as question 2.
7. Can we provide access to the app for a user without a Power BI Pro License
Same as Question 3.
A brief summary of all your questions.
When your workspace or app is assigned Premium Capacity (PSKU), a Power BI free user can view your shared app or reports as long as you give him permissions, and you can also assign him roles in workspace.
But if your workspace or app is in shared capacity, not only does it need to be assigned access to view reports or apps, it must also have at least a Power BI Pro license to share and view them with you.
Power BI Premium is a capacity-based license and Power BI Pro is a user-based license.
For more ,please see:Power BI service features by license type
Best Regards,
Community Support Team _ Caitlyn
If this post helps then please consider Accept it as the solution to help the other members find it more quickly.
Hi,
Amazing thank you so much saves me a load of testing.
Regards
Alice
| User | Count |
|---|---|
| 21 | |
| 13 | |
| 8 | |
| 6 | |
| 4 |
| User | Count |
|---|---|
| 50 | |
| 42 | |
| 36 | |
| 16 | |
| 13 |