PowerPoint Power BI Add-In in a PowerPoint Online Document

[AnalystPete]

If a PowerPoint presentation with the Power Add-In is shared via a link and the permissions are set to 'Can view' so the recipient can't edit the presentation, we've found that the Power BI content is not downloaded.  However, if we change the permissions to 'Can edit' everyone in the meeting sees everyone else's interactions with the Power BI report. 

Does anyone know if there's a way of sharing a PowerPoint presentation that will be opened in PowerPoint online that enables Power BI content to download to the add-in, but allows users to interact without these 'edits' being visible to everyone?

[collinq]

Hi @AnalystPete ,

I am wondering if this will work...

And, I am assuming that you are talking about the "export data" option of the report while in PowerPoint.

If the user has "export data" permissions in the Power BI settings then they should be able to export data in the PowerPoint.  Please give that a try and let us know.

[AnalystPete]

Hi Collinq,

Thanks for your reply.  The scenario is a PointPoint presentation that we've created using the Power BI add-in that will be discussed in a meeting.  The meeting organiser shares the documents for the meeting with the meeting participants via a link to a folder in Sharepoint online where the documents are stored. 

If the PowerPoint document sharing settings are set to 'Can view', the Power BI add-in doesn't work.  Nothing is downloaded from the Power BI service.  If the PowerPoint document sharing settings are set to 'Can edit', the Power BI add-in does work, but any interaction with the visuals e.g. filtering, button clicking etc, are visible to everyone else who is accessing the presentation in the meeting.  This makes it virtually unusable.

A possible workaround might be to share the presentation as a document attachment rather than as a link to a shared version, but everyone being sent their own desktop copy isn't ideal.

[collinq]

HI @AnalystPete ,

According to this article: View and present live Power BI data in PowerPoint - Power BI | Microsoft Learn
you can provide a "Snapshot" where users have to have Power BI access or "Public Snapshot" where they just have to have the deck.  
That article also mentions how to affect the slide show settings about refreshing.

Does that help with your situation?