Power BI Renders report without Embedded Service

[Anonymous]

Hi all,

I'm currently running a POC for my company to create reports in Power BI and show that reports to our clients in our custom web application. Following the documentations, I came towards the app own data approach where the clients are not power bi users and Azure Power BI Embedded Capacity will render report on client.

I've completed some basic flows and I'm able to render a sample report on my custom web application. After some tweaking I tried turning off my Azure Power BI Embedded Capacity and tried render report on client and it is still able to render the report, even when the Azure Embedded Capacity is not running.

I'm confused how is it rendering reports without Power BI Embedded Capacity. Is it using shared capacity? or am I doing something wrong.

[v-venuppu · Accepted solution]

Hi @Anonymous ,

The embedTrial property you are checking refers only to the optional Embedded trial capacity, which you haven’t activated, so usage shows 0. Right now your reports run on shared capacity, which doesn’t expose usage metrics. To see and control consumption you will need to assign your workspace to a Premium/Embedded capacity - shared capacity is just a fallback and isn’t metered per tenant.

Thank you.

[Anonymous]

Got it. Thank you

[v-venuppu]

Hi @Anonymous ,

Thank you for reaching out to Microsoft Fabric Community.

Thank you @Aburar_123 for the prompt response.

You didn’t use Publish to Web - what’s happening is your reports are running on shared capacity by default. If your workspace isn’t assigned to Embedded capacity, the embed token will still load the report using shared resources. To stop that fallback, assign the workspace to your Embedded SKU - then reports won’t load if the capacity is turned off.

Below is the Microsoft documentation for your reference:
What is Power BI Premium? - Microsoft Fabric | Microsoft Learn

[Anonymous]

Hi @v-venuppu ,

thank you for the resposnse. I think you're correct as I haven't currently linked my Embedded Capacity with my PowerBI workspace. Since the reports are rendering using Shared Capacity, so I wanted to check the current usage of my Shared Capacity, but it is showing embedded trial usage as 0.

        {
            "name": "embedTrial",
            "state": "Enabled",
            "extendedState": "Enabled",
            "additionalInfo": {
                "usage": 0
            }
        }

[Aburar_123]

Hi @Anonymous ,

it doesn't required Embedded capacity if you have taken the Embedded code from Publish to Web. it will use the shared capacity only.

[Anonymous]

No, I have not taken embedded code of report. I'm following a proper App owns data approach, which includes registration of app using microsoft Entra (service principal), creating a security group, and add that to power bi. Then I'm using microsoft auth api and power bi report api to get the embedded tokens which then I pass to sdk on my custom web application.

[Aburar_123]

Either case you need of registering your application, creating the Service Principle and Generating the token and adding that Service Principle to the Workspace.

[Anonymous]

Yeah, but I didn't use Publish to web feature.