Power BI Query

[pplim]

hi

need some advises

if we create a dashboard and we want control only the administrator can deploy and share to certain users

a. can it be achieve via Power BI services or we need to buy Power BI server?

b. what kind of licenses is needed for both the administrator and viewer

c. control viewing of records (eg. grp A can only view A data), is achieve via dashboard control or control at power bi services or data level ?

[pplim]

hi

can i check there is no such the role or concept of an administrator in powerBI?

every microsoft users with pro license can deploy and shared their dashboard?

anyway to control that only certain staff can deploy and share, and the rest are just viewe

thank you

[rubayatyasmin]

Hi, 

1. there is a role previously called power bi administrator, now it is Fabric administrator. 

see this document.

Understanding Power BI administration roles - Power BI | Microsoft Learn

2. depends on context. 

see Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Learn

3. Use workspace access management

see Roles in workspaces in Power BI - Power BI | Microsoft Learn

Manage dataset access permissions - Power BI | Microsoft Learn

[rubayatyasmin]

Hi, @pplim 

Here are some advices for you. 

a. User access control can be achieved with both Power BI Service (cloud-based) and Power BI Server (on-premise).

b. Licensing:

• Power BI Service: Admins need Power BI Pro or Premium Per User (PPU). Viewers need at least a Power BI Free license, or a Pro license if content is shared via an app.
• Power BI Server: Licensing is typically covered with SQL Server Enterprise Edition with Software Assurance.

c. Control viewing of records via Row-Level Security (RLS) at the data level. You define user roles and access rules within Power BI, which are applied when viewing data on Power BI Service or Server.

Did I help? If yes, hit 👍 and accept this answer as a solution. 

Thanks

[pplim]

hi

thanks for your reply

do you have the link to user guides or reference on how the administrator can setup the dashboard and grant access control?

thank you!

[rubayatyasmin]

Here is the link for you to know about access control in the Power BI service. Manage dataset access permissions - Power BI | Microsoft Learn

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-request-access

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

These documents would help you. 

If my assistance helped you in any way, hit 👍.