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PowerDev_Bill
Regular Visitor

Power Apps in Power BI User Licensing Question

Hi,

 

So we use Microsoft 365 online, we have Power BI web and Power App. We currently have a project were we have a Power BI dashboard, and the dashboard has a Power App integrated into it using the "Power Apps for Power BI" visual. Whenever a new user logs into to the dashboard they get "Start a Power App trial".

 

We are trying to deduce the minimum required license/plan that is needed so that a user can utilize the app.

 

Now, it looks like we have "Power Apps for Dynamics 365", "Power Apps Community", and "Power Apps for Office 365" licenses.

 

I have been navigating Power Apps help pages for licensing information, but they only speak of "Power Apps Premium", "Power Apps per App", and "Power App pay-as you-go". I don't believe that is accurate for us.

 

Based on this, what license can we assign to users that will essentially just allow them to utilize our Power App in Power BI?

Quick notes: 1. The Power App does write back to a datasource. 2. The app uses flows, 3. It has premium data connectors.

If this can be answered or if I can be guided to the appropriate resource then I would be really grateful!

 

Thanks in Advance!

3 REPLIES 3
lbendlin
Super User
Super User

 

 

 We currently have a project were we have a Power BI dashboard, and the dashboard has a Power App integrated into it using the "Power Apps for Power BI" visual. 

 

 

Please confirm. Did you pin a report page to a dashboard tile,  or are you using the term "dashboard"  loosely and actually mean "report" ?

 

 

 

Quick notes: 1. The Power App does write back to a datasource. 2. The app uses flows, 3. It has premium data connectors.

 

 

Either of these will require EACH Power BI report user to have a PowerApps Premium or a Power Automate Premium license.  They do NOT need to have a Power BI Pro license if the Power BI Report is accessed through an app on a Power BI Premium capacity.

 

Confused yet?  Microsoft's choice of monikers for their licensing is, uhm, a tad unfortunate.

 

What M365 SKU do you have, E3 or E5 or something else?

 

E3.

 

So, with E3 we were provided with a bit over 20 licenses. Our Power BI is separate from our Microsoft 365 package. We don't want to provide the licenses that came with our Microsoft 365 E3 package, to our users, because then they'll gain access to additional Microsoft components/apps that they don't need access to. 

 

In this case, do we have to acquire PowerApps Premium licenses or would acquiring and providing Power Apps per app licenses suffice?

My understanding is that a Premium connector requires a Premium license in EITHER PowerApps or Power Automate. Meaning if your solution includes both then you only need a Premium license for one of them.

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