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mgwarren219
New Member

No access to the underlying data access when shared via direct access

Hello I have run into a strange situation and am new to PowerBI. I have tried to read other post about very similar issues but nothing has helped. 

I currenlty am only using My Workspace to publish reports, and share with co-workers inside of my organization. I have added this user with Share, Reshare permissions to the report via the Direct Access option (I also created links but they could never access it). I have also added this user via Direct Access to the Systematic Model and they can Share, Reshare, and Build (I have also shared this with them via links but those didnt work...). This user still cannot access the dashboard I am trying to share with them, they keep getting you do not have access to the underlying dataset... and I cannot figure out why... I currently have a PowerBI Pro license trial but figured that wouldn't be the issue. 

Any recommendations? Should I create a new workspace and republish the report?

1 ACCEPTED SOLUTION
nandic
Super User
Super User

If you want to share your reports with colleagues, these are requirements:
1) all of you need to have pro license
2) you must not store reports in My Workspace because everything in this workspace in visible only to you. So publish reports in another workspace
3) on dataset level, add users permission to read data
4) if all users should only view and interact with the report, give them viewer role, if they should make new reports or edit existing, they need to have contributor role. 

Cheers,
Nemanja Andic

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2 REPLIES 2
Data_Scrubber
Helper I
Helper I

nandic
Super User
Super User

If you want to share your reports with colleagues, these are requirements:
1) all of you need to have pro license
2) you must not store reports in My Workspace because everything in this workspace in visible only to you. So publish reports in another workspace
3) on dataset level, add users permission to read data
4) if all users should only view and interact with the report, give them viewer role, if they should make new reports or edit existing, they need to have contributor role. 

Cheers,
Nemanja Andic

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