Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Find everything you need to get certified on Fabric—skills challenges, live sessions, exam prep, role guidance, and more. Get started

Reply
MukeshBhatt
Frequent Visitor

How can I disable the Report edit\delete option of a member of group workspace.

Is there any option in the Power Bi that can restrict permissions of a group member of the particular workspace group.

 

In my senario, I have user which is part of particular workspace group and I have assign that user as member in that group and give him only view permission.

But when I login through this user in Power BI, I see this user can edit\delete the dashboard for that workspace and also can see the main workspace report\dashboard\dataset and he can edit\delete them too which looks to me a bug in Power BI.

 

Is there any work around in Power BI to restrict that user only see the Dashboard\Report of that workgroup and he can not edit\remove them.

 

Regards,

Mukesh

1 ACCEPTED SOLUTION

Hi @MukeshBhatt,

 

 

1. But when I logged in as a member account and go to Content Pack library and open the content pack dashboard which is shared with that Group. I see this user can edit or Remove the dashboard for that workspace and also can see the main workspace report\dashboard\dataset.

 

Once you set the group member with view only permission, the user will not be able to get your published group content pack in this group workspace, as he can’t modify this group content. You can see there is no Get Data and View Content pack button when this user login this group workspace.

 

q3.PNG


So in your scenario, it seems that you are open the My workspace instead of group workspace, then get the content pack. This user has edit permission in his own workspace (My Workspace logged with this user), and your group content pack is also shared with him, he can get this content pack and also delete it from his own workspace. But he can only view and interact with this content packs content( in your scenario, this content pack includes dashboard, report and dataset, so you report\dashboard\dataset after get this content pack), he can’t modify the original report\dashboard\dataset, while he can create his own copies.

 

 

2. However I see if I removed that Member from that group in that case member can’t see the content pack.

 

Your group pack is published to that group, so only group member can get this content pack in their own workspace. As this user is not the member of that group workspace, it’s expected that he can’t see the content pack. But if you publish the group content pack to the entire organization, though he is not a group member, he can also get this content pack.

 

q2.PNG

 

 

3. Now if I shared that dashboard with that member, He can only see the dashboard in his workspace and can access the report from the dashboard tiles after clicking the tiles but again he can have the option remove the dashboard.

 

Everyone you share it with can see your dashboard and interact with your reports in Reading View. They can't create new reports or save changes to existing reports. But they can refuse this sharing by using “Remove” button as you see. So in your scenario, via share a dashboard way, the receipt can’t modify original dashboards and reports  and datasets and save changes, but he can refuse this sharing and delete this shared dashboard from his workspace.

 

Reference:

How should I share Power BI dashboards and reports?

 

Best Regards,
Qiuyun Yu

 

Community Support Team _ Qiuyun Yu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

4 REPLIES 4
v-qiuyu-msft
Community Support
Community Support

Hi @MukeshBhatt,

 

Based on my test, if the group member is set as view only permission, this user can only view dashboards and reports and can't modify the group content.

 

In your scenario, as you mentioned this user has view only permission but he can also edit group content, please check below things:

 

1. Check if the user has been set as Admin instead of Member suggested by @ankitpatira.

2. Also please double check signed in account. Verify it's not your account when you said you login through the user account.

 

If you have any question, please feel free to ask.

 

Best Regards,
Qiuyun Yu

Community Support Team _ Qiuyun Yu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks @v-qiuyu-msft and @ankitpatira to give your input
Actually, I have already tried this, I have selected ‘member can only view the PBI content’ in the dropdown when created that group and I am also sure that I was logged in as Member account.
But when I logged in as a member account and go to Content Pack library and open the content pack dashboard which is shared with that Group. I see this user can edit or Remove the dashboard for that workspace and also can see the main workspace report\dashboard\dataset.
However I see if I removed that Member from that group in that case member can’t see the content pack. Now if I shared that dashboard with that member, He can only see the dashboard in his workspace and can access the report from the dashboard tiles after clicking the tiles but again he can have the option remove the dashboard.Test.jpg

 

Regards,

Mukesh

Hi @MukeshBhatt,

 

 

1. But when I logged in as a member account and go to Content Pack library and open the content pack dashboard which is shared with that Group. I see this user can edit or Remove the dashboard for that workspace and also can see the main workspace report\dashboard\dataset.

 

Once you set the group member with view only permission, the user will not be able to get your published group content pack in this group workspace, as he can’t modify this group content. You can see there is no Get Data and View Content pack button when this user login this group workspace.

 

q3.PNG


So in your scenario, it seems that you are open the My workspace instead of group workspace, then get the content pack. This user has edit permission in his own workspace (My Workspace logged with this user), and your group content pack is also shared with him, he can get this content pack and also delete it from his own workspace. But he can only view and interact with this content packs content( in your scenario, this content pack includes dashboard, report and dataset, so you report\dashboard\dataset after get this content pack), he can’t modify the original report\dashboard\dataset, while he can create his own copies.

 

 

2. However I see if I removed that Member from that group in that case member can’t see the content pack.

 

Your group pack is published to that group, so only group member can get this content pack in their own workspace. As this user is not the member of that group workspace, it’s expected that he can’t see the content pack. But if you publish the group content pack to the entire organization, though he is not a group member, he can also get this content pack.

 

q2.PNG

 

 

3. Now if I shared that dashboard with that member, He can only see the dashboard in his workspace and can access the report from the dashboard tiles after clicking the tiles but again he can have the option remove the dashboard.

 

Everyone you share it with can see your dashboard and interact with your reports in Reading View. They can't create new reports or save changes to existing reports. But they can refuse this sharing by using “Remove” button as you see. So in your scenario, via share a dashboard way, the receipt can’t modify original dashboards and reports  and datasets and save changes, but he can refuse this sharing and delete this shared dashboard from his workspace.

 

Reference:

How should I share Power BI dashboards and reports?

 

Best Regards,
Qiuyun Yu

 

Community Support Team _ Qiuyun Yu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
ankitpatira
Community Champion
Community Champion

@MukeshBhatt Edit your group and make sure you've set privacy level to 'Members can only view power bi content'. Once done all members in your group (not admins) can only see dashboard and report but not dataset nor they can edit it.

 

Capture.PNG

Helpful resources

Announcements
Fabcon_Europe_Social_Bogo

Europe’s largest Microsoft Fabric Community Conference

Join the community in Stockholm for expert Microsoft Fabric learning including a very exciting keynote from Arun Ulag, Corporate Vice President, Azure Data.

Power BI Carousel June 2024

Power BI Monthly Update - June 2024

Check out the June 2024 Power BI update to learn about new features.

PBI_Carousel_NL_June

Fabric Community Update - June 2024

Get the latest Fabric updates from Build 2024, key Skills Challenge voucher deadlines, top blogs, forum posts, and product ideas.

RTI Forums Carousel3

New forum boards available in Real-Time Intelligence.

Ask questions in Eventhouse and KQL, Eventstream, and Reflex.

Top Solution Authors