Clarification on RLS with free user

[deewey78]

Hello everyone,

I've come across several threads discussing topics similar to my query, but the advice seems to vary.

Here's my scenario: I aim to design a dashboard intended for 50 distinct email addresses within my organization. Each recipient will have unique Row Level Security.

My queries:

• As a Pro user, is it mandatory for each recipient to possess a Pro license to access the shared dashboard?

• If a license is a prerequisite for accessing PowerBI, can the dashboard be dispatched as a PDF or image for users without a license?

Appreciate the guidance!

[deewey78]

Hi,

Thanks a lot !

[v-tangjie-msft · Accepted solution]

Hi @deewey78 ,

You are right. 

1.With sharing, whether you share content inside or outside your organization, you need a Power BI Pro or Premium Per User (PPU) license.

Your recipients also need Power BI Pro or Premium Per User (PPU) licenses, unless the content is in a Premium capacity.

2.Reports can be exported to pdf for distribution to users without a license. Please note that there are some limitations to exporting reports to pdf.

Please refer to the following documents for more information.

Export reports to PDF - Power BI | Microsoft Learn

Sharing dashboard - Pro user to free users - Microsoft Fabric Community

Best Regards,

Neeko Tang

If this post  helps, then please consider Accept it as the solution  to help the other members find it more quickly.