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deewey78
New Member

Clarification on RLS with free user

Hello everyone,

 

I've come across several threads discussing topics similar to my query, but the advice seems to vary.

Here's my scenario: I aim to design a dashboard intended for 50 distinct email addresses within my organization. Each recipient will have unique Row Level Security.

 

My queries:

  • As a Pro user, is it mandatory for each recipient to possess a Pro license to access the shared dashboard?

  • If a license is a prerequisite for accessing PowerBI, can the dashboard be dispatched as a PDF or image for users without a license?

Appreciate the guidance!

 

1 ACCEPTED SOLUTION
v-tangjie-msft
Community Support
Community Support

Hi @deewey78 ,

 

You are right. 

1.With sharing, whether you share content inside or outside your organization, you need a Power BI Pro or Premium Per User (PPU) license.

Your recipients also need Power BI Pro or Premium Per User (PPU) licenses, unless the content is in a Premium capacity.

2.Reports can be exported to pdf for distribution to users without a license. Please note that there are some limitations to exporting reports to pdf.

 

Please refer to the following documents for more information.

Export reports to PDF - Power BI | Microsoft Learn

Sharing dashboard - Pro user to free users - Microsoft Fabric Community

 

Best Regards,

Neeko Tang

If this post  helps, then please consider Accept it as the solution  to help the other members find it more quickly. 

View solution in original post

2 REPLIES 2
deewey78
New Member

Hi,

 

Thanks a lot !

v-tangjie-msft
Community Support
Community Support

Hi @deewey78 ,

 

You are right. 

1.With sharing, whether you share content inside or outside your organization, you need a Power BI Pro or Premium Per User (PPU) license.

Your recipients also need Power BI Pro or Premium Per User (PPU) licenses, unless the content is in a Premium capacity.

2.Reports can be exported to pdf for distribution to users without a license. Please note that there are some limitations to exporting reports to pdf.

 

Please refer to the following documents for more information.

Export reports to PDF - Power BI | Microsoft Learn

Sharing dashboard - Pro user to free users - Microsoft Fabric Community

 

Best Regards,

Neeko Tang

If this post  helps, then please consider Accept it as the solution  to help the other members find it more quickly. 

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