Forum Discussion
Access to all users
Hello,
we just create a new workspace in PBI and we would like add all users into
But, we don't find how to do that without add one by one
If someone already do that, I am very interesting in
Thnak you in advance
Nathalie
Hi Anonymous ,
Currently, you could add individual users or groups to a workspace.
And there are four kinds of groups that can be added into Power BI workspace: Microsoft 365 groups, Distribution groups, Security groups and Mail-enabled security groups. You could create a group in Microsoft 365 admin center and then add part of users to one of these groups. Even you still need add user one by one to a group, this will help you simplify the addition operation and management in the future. You can control a group of users permissions to a workspace easily. For more details about creating a group, please refer to Create a group in the admin center - Microsoft 365 admin | Microsoft Docs.
After creating groups, you could add them to a workspace as Admins, Members, Contributors, or Viewers. Users in the groups will have corresponding permissions to this workspace. Different roles of a workspace have different scopes of permissions to the workspace. For more details, please have a look at these official documents.
Give users access to the new workspaces - Power BI | Microsoft Docs
Roles in the new workspaces in Power BI - Power BI | Microsoft Docs
If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let me know. Thanks a lot!
Best Regards,
Community Support Team _ Caiyun
2 Replies
Anonymous While I do not know your particular situation, in general, that is a very bad idea. The only users that should be provided a role in a workspace are those that are adding and contributing content. You should publish the App of the content that you want everyone to see and that allows you to specify a security group that could include all users.
I believe that you can add groups such as a mail-enabled security group or Microsoft 365 group to a workspace with a specific role but I really do not recommend that approach.
Hi Anonymous ,
Currently, you could add individual users or groups to a workspace.
And there are four kinds of groups that can be added into Power BI workspace: Microsoft 365 groups, Distribution groups, Security groups and Mail-enabled security groups. You could create a group in Microsoft 365 admin center and then add part of users to one of these groups. Even you still need add user one by one to a group, this will help you simplify the addition operation and management in the future. You can control a group of users permissions to a workspace easily. For more details about creating a group, please refer to Create a group in the admin center - Microsoft 365 admin | Microsoft Docs.
After creating groups, you could add them to a workspace as Admins, Members, Contributors, or Viewers. Users in the groups will have corresponding permissions to this workspace. Different roles of a workspace have different scopes of permissions to the workspace. For more details, please have a look at these official documents.
Give users access to the new workspaces - Power BI | Microsoft Docs
Roles in the new workspaces in Power BI - Power BI | Microsoft Docs
If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let me know. Thanks a lot!
Best Regards,
Community Support Team _ Caiyun
