Access to all users

[Anonymous]

Hello,

we just create a new workspace in PBI and we would like add all users into

But, we don't find how to do that without add one by one

If someone already do that, I am very interesting in

Thnak you in advance

Nathalie

[v-cazheng-msft · Accepted solution]

Hi @Anonymous ,

Currently, you could add individual users or groups to a workspace.

And there are four kinds of groups that can be added into Power BI workspace: Microsoft 365 groups, Distribution groups, Security groups and Mail-enabled security groups. You could create a group in Microsoft 365 admin center and then add part of users to one of these groups. Even you still need add user one by one to a group, this will help you simplify the addition operation and management in the future. You can control a group of users permissions to a workspace easily. For more details about creating a group, please refer to Create a group in the admin center - Microsoft 365 admin | Microsoft Docs.

After creating groups, you could add them to a workspace as Admins, Members, Contributors, or Viewers. Users in the groups will have corresponding permissions to this workspace. Different roles of a workspace have different scopes of permissions to the workspace. For more details, please have a look at these official documents.

Give users access to the new workspaces - Power BI | Microsoft Docs

Roles in the new workspaces in Power BI - Power BI | Microsoft Docs

If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let me know. Thanks a lot!

Best Regards,

Community Support Team _ Caiyun

[Greg_Deckler]

@Anonymous While I do not know your particular situation, in general, that is a very bad idea. The only users that should be provided a role in a workspace are those that are adding and contributing content. You should publish the App of the content that you want everyone to see and that allows you to specify a security group that could include all users.

I believe that you can add groups such as a mail-enabled security group or Microsoft 365 group to a workspace with a specific role but I really do not recommend that approach.