sharing report with external users

[Minakshi]

How can I share reports with external users.

Also mention the licence needed for both sides.

Thanks

[Anonymous · Accepted solution]

Hi,

Just publish the report/dashboard or as an app. There is an option to share either put the reciptents mail id or have a distribution list created ( security groups).

Licence required:

As per my knowledge and experience, you can have two options:

1. Both Sharing party and receiving party should have pro licence.

2. Sharing party should have premium capacity and receiving party doesn't require any paid licence then. ( recommended). 

[v-lili6-msft · Accepted solution]

hi  @Minakshi 

For share reports, you could get it by one of these way easily.

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-how-to-collaborate-distribute-da...

and for licence, 

For normal, if you want to share a private report to others, you and others both need the Pro license.
If you have purchased Premium and add your content to Premium, then when you share the content, the receiver could be free user,

but Premium is more expensive.
https://docs.microsoft.com/en-us/power-bi/service-free-vs-pro
https://docs.microsoft.com/en-us/power-bi/service-premium

Another way, you could publish report to web, then anyone could access it.

But When you use Publish to web, the report or visual you publish can be viewed by anyone on the Internet. There is no authentication used when viewing these reports. Only use Publish to web with reports and data that the anyone on the Internet (unauthenticated members of the public) should be able to see. This includes detail level data that is aggregated in your reports. Before publishing this report, ensure you have the right to share the data and visualizations publicly. Do not publish confidential or proprietary information. If in doubt, check your organization's policies before publishing.

https://docs.microsoft.com/en-us/power-bi/service-publish-to-web

Regards,

Lin

[Anonymous · Accepted solution]

Hi,

Just publish the report/dashboard or as an app. There is an option to share either put the reciptents mail id or have a distribution list created ( security groups).

Licence required:

As per my knowledge and experience, you can have two options:

1. Both Sharing party and receiving party should have pro licence.

2. Sharing party should have premium capacity and receiving party doesn't require any paid licence then. ( recommended).