Team need any license for the schedule refresh if the reports are in Premium capacity?

[KR300]

Hi MS Community,

My report are in a premium capacity Workspace ( SMT Workspace )

I have a PPU free trail licernse for 60 days.

I have completed a Report and placed in the  SMT.  I am handed over my project the to my team member who has viewer access & Pro license + My Lead who has Admin role & PPU license free trail+ My Manager  Member who has PPU license free trail.

1. They want set up a  schedule refresh for the report - do they need any license?

Suppose if they don't  have any license - still they need any license to set up the schedule refresh?

2. They want set up a  subscription to send reports in .pdf format via Outlook emails to the Users/leadership on the daily basis - do they need any license?

Suppose if they don't  have any license - still they need any license to set up the subscription?

[Idrissshatila · Accepted solution]

Hello @KR300 ,

first question:
In Premium Capacity Workspaces, scheduled refresh can be configured regardless of the user having a Pro or PPU license, as the workspace is backed by Premium Capacity, which allows shared features to be available to all users.

for the second question:
If the report is in a workspace backed by a Premium capacity or Premium Per User (PPU) license, add the full report as an attachment instead of only a single report page. Sensitivity labels are applied to the email attachment. Select PDF or PowerPoint for the attachment format. The attachment respects all privacy labels for the report. The size of the attachment is limited to no more than 20 pages and less than 25 MB.

https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-subscribe?tabs=creator

[v-aatheeque · Accepted solution]

Hi @KR300 ,

We haven’t heard from you on the last response and was just checking back to see if you have a resolution yet.do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know

Thank you.

[Idrissshatila · Accepted solution]

Hello @KR300 ,

first question:
In Premium Capacity Workspaces, scheduled refresh can be configured regardless of the user having a Pro or PPU license, as the workspace is backed by Premium Capacity, which allows shared features to be available to all users.

for the second question:
If the report is in a workspace backed by a Premium capacity or Premium Per User (PPU) license, add the full report as an attachment instead of only a single report page. Sensitivity labels are applied to the email attachment. Select PDF or PowerPoint for the attachment format. The attachment respects all privacy labels for the report. The size of the attachment is limited to no more than 20 pages and less than 25 MB.

https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-subscribe?tabs=creator

[v-aatheeque]

Hi @KR300 ,

Glad that your query got resolved and If our response addressed by the community member for your query, please mark it as Accept Answer and click Yes if you found it helpful.

Should you have any further questions, feel free to reach out.
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