Refreshing Inactive reports

[karun_r]

I am aware that Power BI will automatically stop the automatic refreshes for reports that are inactive (not accessed, viewed by anyone for like 2 (?) months).

However, today when I was preparing an inventory of all the reports in our workspaces, I was trying to see how many users viewed each report and when I went directly to usage metrics of each report without actually opening it, I got a notification that the refresh was disabled due to inactivity and now it will be kicked off again. I imagine that Power BI assmued that I accessed the report instead of identifying that I am just looking at the usage metrics.

I prefer the refresh to be disabled for inactive reports. Does anyone has any insight on when the above mentioned behavior might be useful ? It just seems counter intuitive to me.

[v-juanli-msft · Accepted solution]

Hi @karun_r

Based on my understanding, When the scheduled refresh on your dataset is paused for two months of inactivity, to resume scheduled refresh, simply revisit any dashboard or report built on the dataset.

If there is no this feature, when scheduled refresh paused, you may not be aware that the scheduled refresh on your dataset is paused. When you find it, you have to go-in and re-able the schedule for each data connection.

It may cause confusion and time-waste for you.

For your case, “ when I went directly to usage metrics of each report without actually opening it, I got a notification that the refresh was disabled due to inactivity and now it will be kicked off again”,

You could submit an idea here to let more users and engineers aware.

Best Regards

Maggie