Overcoming the 1000 rows limit in PowerBI Integration in Power Apps

[Avih]

Hey,
I've created a Power App with a Power BI Integration. as of now, it limits me to 1000 rows (apparently the first 1000 rows in Power BI).
My data currently has more than 1000 rows. Is there a way to overcome this limit? either completly if possible or with filtration? 

Thanks!

[V-yubandi-msft · Accepted solution]

Hi @Avih ,

This is a known limitation in Power Apps, as confirmed by official Microsoft documentation. Currently, it is not possible to overcome this limitation, and it remains a challenge for users.

FYI:

 Power Apps visual for Power BI - Power Apps | Microsoft Learn

Thanks for your Understanding.

— Yugandhar
Community Support Team.

[V-yubandi-msft]

Hi @Avih ,

As we haven’t heard back from you, we wanted to kindly follow up to check if the solution we provided for your issue worked for you  or let us know if you need any further assistance?

Your feedback is important to us, Looking forward to your response. 

[Avih]

Didn't find a solution. 

[V-yubandi-msft]

Thanks for the update. The 1000-row limit is a known restriction when using Power BI visuals in Power Apps, and unfortunately, there is no official way to bypass it.

However, by applying smart filtering techniques, most use cases can still be handled effectively. Let me know if you need assistance in finding the best workaround.

[V-yubandi-msft]

Hi @Avih ,

we wanted to check in as we haven't heard back from you. Did our solution work for you? If you need any more help, please don't hesitate to ask. Your feedback is very important to us. We hope to hear from you soon.

Thank You.

[Avih]

Does anyone know of a way to filter the PowerBIIntegration data directly from Power Apps? give I will give the user an option to filter a certain column, and then it will return less than 1000 rows.

[V-yubandi-msft]

Hi @Avih ,

To address the 1000-row limitation when integrating Power BI with Power Apps, you can utilize Power BI slicers along with in-app filtering in Power Apps to effectively reduce the dataset within the limit.

1. Add slicers ( by Category, Region, or Date) to the Power BI report to narrow down the data passed to the Power Apps visual.

Slicers in Power BI - Power BI | Microsoft Learn

2. Within the Power App, apply filters using the Filter() function to further reduce the data.

Helpful References:

Filter, Search, and LookUp functions - Power Platform | Microsoft LearnPower Apps visual for Power BI - Power Apps | Microsoft Learn

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[rohit1991]

Hi @Avih ,

The 1000-row limit you’re seeing when integrating Power BI with Power Apps is unfortunately a hard limit set by Microsoft for the Power BI visual inside Power Apps. There’s no setting or workaround to simply lift that cap it’s documented behavior and affects all users.

However, there are a couple of things you can do to work around it for most scenarios:

1. Filter Your Data Before It Gets to Power Apps: Use slicers, filters, or user selections in Power Apps to narrow down your dataset before it’s sent to the Power BI visual. This way, you can make sure you’re only sending the rows that matter most for your scenario, staying under the limit.
   
   

2. Use Query Parameters/Slicers: If you want the user to pick something (like a category or region) and only return the rows for that, you can connect Power Apps inputs or slicers to filter the Power BI dataset, so the row count is always below 1000.
   
   

3. Direct Data Connections for Big Data: If you truly need to display or process more than 1000 rows at a time, the only real solution is to connect Power Apps directly to the data source (like SQL, Dataverse, or SharePoint), instead of relying on the Power BI visual for data transfer.
   
   

4. Power Automate (Advanced): If you need to process or export larger datasets, consider triggering a Power Automate flow from Power Apps or Power BI to move data outside the visual this won’t help for displaying more than 1000 rows in the Power BI visual, but it works for data exports or background tasks.
   
   

There’s no official way to bypass the 1000-row limit in Power BI visuals for Power Apps. Filtering and passing context from the app is the best supported method.

[Avih]

Thanks, how to use query parameters? how to use slicers/parameters within Power BI to dynamically limit the dataset in Power Apps?