Forum Discussion
May 3 announcement FAQ
If I have a PRO license and have been sharing dashboards with Free users, will those free users no longer be able to access the dashboards that I shared with them as a PRO user? Put another way, going forward on June 1, is the only way to see a dashboard someone else created and shared is to have a PRO license?
dsynan The free users will need to sign up for the Pro Trail.
To answer the second question. There are now two ways they can see it. One, the end users have a Pro license/Trial (As mentioned above). Or, the person sharing the content has a premium license on top of the Pro license, then the end users will be able to see the dashboards as free users.
So, free users now need a Pro account to view shared dashboards.
Power BI Embedded is being merged with Power BI premium. The Premium capacity calculator shows that a single node starts at $4,995 per month. Is the existing Power BI Embedded pricing model, $5 per 100 sessions, going away too? Because if so, you may have just scared off a ton on small businesses.
I'm developing a dashboard to share with a handful of clients (external), up to 100 ideally. None of them need editing capabilties or data access. As of now I can share that with each of them and they can view it for free as long as they have a free Power BI account. That is good for me price wise, but a bit unprofessional it requires a Microsoft account and Microsoft login. So I'm willing to pay for embedded, becuase it might cost me $100-200/month to have the dash/reports embedded in my current website. Much more professional and the cost is manageable.
But now there are two issues I see. If I share the dash, they have to login through Microsoft and pay $10 per month. That is a no go. Even if I were willing to pay the cost for them, which I would be, there is no way for me to manage their accounts to do so and the whole thing would be very unprofessional. If the embedded pricing model changes, I'll have to pay $5k per month for premium so that I can embed my own webapp to share with a few clients. This would kill my business.
Please tell me I am misreading something or that the Power BI embedded pricing model will remain. Otherwise, there is simply no feasible, economic solution to share with a handful of external users. I'll have to find another BI service. Furthermore, in any case, the constant changes to pricing models creates great uncertainty about building a product with Power BI knowing that I, as a small business, could be quickly priced out.
Hi again kbl1726,
Beginning June 1 users consuming shared content will need a Power BI Pro license, or they can be licensed by capacity as part of Power BI Premium when it becomes available late this quarter.The existing Power BI Embedded service will continue to be available for at least 12 months, and you can read more here.We will be introducing additional SKUs for Power BI Premium that target embedded scenarios. While we aren’t disclosing details at this time, our approach is to add further pricing flexibility for embedded scenarios based on the needs of organizations building apps and their customers consuming them.
So, if I understood you correctly, if a Pro license user wants to share a dashboard with another person, that person will have to have Premium or Pro licenses to view it.
And if the a Pro license user has a Premium license on top of it, he (or she) can share content with Free license users.
Could yo please confirm it?Hi PowerBIUser123,
Beginning June 1 dashboard sharing (and the ability to consume shared content) will be limited to Power BI Pro users. When Power BI Premium becomes generally available late this quarter, a Power BI Pro user publishing to Premium capacity will be able to make that content available to users who aren't individually licensed but are part of the Premium Capacity.
Hi dsynan,
If you are sharing dashboards/reports with free users, beginning June 1st they will need to take advantage of the extended Pro trial to continue accessing the content. After the extended trial expires, users will need a Pro license to maintain access.
Terms and conditions for the extended trial can be found here.
I hate to risk being pedantic but what constitutes a "share"? Are we talking about sharing in the web based Power BI or are we talking about publishing URLs for reports and dashboards? This isn't clear at all.
Good question mlgrannell and no pedantic sound at all. For Power BI Service purposes (what some users call Power BI "web"), both actions carry the same sharing meaning: you can share from the service sending an invite or you can send the URL, which requires the author adding the user to the shared with users list anyways. If not, even with the URL, users won't be able to access the report or dashboard.
Another case is Publish to Web, which allows you to share a URL or embed the report in a website, with the caveat that it is public and you have no security.
How does this tie in with the new "Premium" service? Will the premium service be a way for "free" users to view dashboards made by "Pro" users without needing a "Pro" license?
That's exactly right Anonymous. As Anonymous mentioned on the announcement blog "...many organizations contain users who aren’t actively creating BI content, but require the ability to consume content distributed to them. Power BI Premium enables Power BI Pro users to publish reports broadly across the enterprise and beyond, without requiring recipients to be licensed per user".
