May 3 announcement FAQ

[MiguelMartinez]

Today we announced changes to Power BI Pro and the free service effective June 1, as well as the availability of an extended Power BI Pro trial offer. Please refer to our free Power BI service changes board for more information.

This discussion board contains a set of frequently asked questions. Please share your comments and additional questions.

• What capabilities are being added to the free service?

Beginning June 1, the free service will have capabilities equivalent to Power BI Pro. This includes the same 1 GB workbook size limit, up to 8 daily scheduled refreshes for datasets, and maximum 1 million rows/hour streaming data rate. We’re also providing access to all data sources, including those available through the on-premises data gateway.

• Which Power BI Pro capabilities are not available with the free service?

Peer-to-peer dashboard sharing, group workspaces (now called app workspaces), and analyze in Excel with Power BI apps are capabilities limited to Power BI Pro.  

• When will these changes go into effect?

Changes to the free service will go into effect on June 1.

• Will I lose access to my content (dashboards, reports) at that time?

No. You will not lose access to any content you’ve uploaded to the Power BI service. Content you’ve shared with others may no longer be accessible by recipients on June 1. Likewise, at that time you may no longer have access to content others have shared with you. Existing users of the free service who have been active within the past year can take advantage of the free 12-month extended trial of Power BI Pro. The offer will deliver the full capabilities of Power BI Pro to ensure you have the appropriate time to adjust how you use the service.

• How do I know if I’m eligible for the extended Power BI Pro trial?

Please refer to the extended Power BI Pro trial terms and conditions.

• What should I do if I’m not eligible for the extended Power BI Pro trial?

Sign up for a standard 60-day Power BI Pro trial.

• I’m currently taking advantage of the standard 60-day Power BI Pro trial – will I also be eligible for the extended Power BI Pro trial when it becomes available on June 1?

Power BI Pro trial users will be eligible for the extended Power BI Pro trial offer as long as they registered for the free service on or before May 2.

• How do I accept the extended Power BI Pro trial offer?

Sign in to the Power BI service any time on or after June 1 and follow the prompts to register for the extended Power BI Pro trial.

• Does the introduction of Power BI Premium change the capabilities of the free service?

Users of the free service with access to dedicated capacity in Power BI Premium will have the ability to receive content distributed to them by Power BI Pro users.

• Are any changes being made to Power BI Pro?

No changes are being made to Power BI Pro.

• Are any changes being made to Power BI Desktop?

No changes are being made to Power BI Desktop.

[MiguelMartinez]

Hey @kbl1726

Power BI Embedded will continue to be available for existing apps for a minimum of 12 months – it may be longer depending upon the nature of your licensing agreement. For example, if you have an enterprise agreement (EA), Power BI Embedded will be available until the expiration of your existing agreement. After that time apps will need to be migrated to Power BI and licensed through Power BI Premium

[MiguelMartinez]

Hi @dsynan,

If you are sharing dashboards/reports with free users, beginning June 1^st they will need to take advantage of the extended Pro trial to continue accessing the content. After the extended trial expires, users will need a Pro license to maintain access.

Terms and conditions for the extended trial can be found here.

[mlgrannell]

I hate to risk being pedantic but what constitutes a "share"? Are we talking about sharing in the web based Power BI or are we talking about publishing URLs for reports and dashboards? This isn't clear at all.

[MiguelMartinez]

Good question @mlgrannell and no pedantic sound at all. For Power BI Service purposes (what some users call Power BI "web"), both actions carry the same sharing meaning: you can share from the service sending an invite or you can send the URL, which requires the author adding the user to the shared with users list anyways. If not, even with the URL, users won't be able to access the report or dashboard.

Another case is Publish to Web, which allows you to share a URL or embed the report in a website, with the caveat that it is public and you have no security.

[Anonymous]

How does this tie in with the new "Premium" service? Will the premium service be a way for "free" users to view dashboards made by "Pro" users without needing a "Pro" license?

[MiguelMartinez]

That's exactly right @Anonymous. As @Anonymous mentioned on the announcement blog "...many organizations contain users who aren’t actively creating BI content, but require the ability to consume content distributed to them. Power BI Premium enables Power BI Pro users to publish reports broadly across the enterprise and beyond, without requiring recipients to be licensed per user".