How to manage access control for a portal report that contains links to other reports

[Fern_21]

Hi all!

I've a report that functions as a unified access portal, containing links to other reports. I need to ensure that each Azure AD group can access only the report relevant to them, while not being able to view the others. How can I manage this?

Currently, I have a single workspace where everyone can see everything, since there's only one group assigned as viewer. I was considering creating an app with different audiences (groups), so that each group can see only their relevant report.

How can I combine this with the need for a portal report — a single access point for viewing the dashboards, without removing the existing viewer group from the workspace

Thanks

[Tutu_in_YYC]

Hi Fern,
1. Do you want users to only see the link of reports, that they have access to? or
2. Do you want the users to see all available links, but when they click the link, they should only be able view the report that they have access to?

If you are are managing access through security groups, you shouldnt worried that user that are not the the group are accessing report they dont have access to.

However, permission to view a report happens in many layers:
1. Workspace access (through role in the workspace)
2. App access
3. Direct report access

If security groups for those reports are also used in different workspaces, they might get access to more reports that you think.

[Cookistador]

Hello @Fern_21 

If you want to block the access to the report to the users, you have to remove this viewer access (by default, with the viewer rights, a person can see all elements in a workspace)

The best approach would be to remove this workspace access and then creating an app with the right audience