Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Enhance your career with this limited time 50% discount on Fabric and Power BI exams. Ends September 15. Request your voucher.

Reply
ParsaJafarian
Helper I
Helper I

How to get a notification when a workspace admin changes a workspace from pro to premium capacity?

Hi,

My team administrates Power BI Service capacities for different departments. We have a self-serve model. As such, some people in other departments are workspace admins of their related workspace (e.g some Finance employees are Admins for their workspace). 
Unfortunately, I know that workspace admins cannot be restricted from switching to Premium according to another discussion.

However, I'd like to know if there's a way to get notifications when workspaces are added to a premium capacity? 

Thanks!

2 ACCEPTED SOLUTIONS
lbendlin
Super User
Super User

Notifications no, but you can see the details after the fact (with a 24 hr delay) in the Power BI implementation planning: Tenant-level auditing - Power BI | Microsoft Learn tenant audit logs.

View solution in original post

No, you run daily scheduled powershell scripts with a real scheduler, and then store the received JSON in your audit log database of choice. Power Automate cannot handle Powershell scripts, and it cannot handle the file sizes.  You need real tools for that.

View solution in original post

6 REPLIES 6
v-ssriganesh
Community Support
Community Support

Hi @ParsaJafarian,

Thank you for reaching out to the Microsoft Fabric Forum Community, and thanks to @lbendlin & @SaiTejaTalasila for sharing valuable insights.

 

Could you please confirm if your query has been resolved by the provided solution? If so, please mark it as the solution. This will help other community members solve similar problems faster.

Thank you.

ParsaJafarian
Helper I
Helper I

So would you recommend setting up a Power Automate flow that runs a Powershell script using the Power BI REST API to check if any new workspaces have been added?

No, you run daily scheduled powershell scripts with a real scheduler, and then store the received JSON in your audit log database of choice. Power Automate cannot handle Powershell scripts, and it cannot handle the file sizes.  You need real tools for that.

I used Power Automate Desktop In combination of Power Automate Web to automate a Powershell Script in a server though. Either way, thanks for your response!

SaiTejaTalasila
Super User
Super User

Hi @ParsaJafarian ,

 

You need to standardize your platform otherwise you will end up with issues. I work for one of the leading US based life sciences company.

We don't provide direct access to any teams to workspace creation access, gateway connections,assigning workspaces to premium(capacity owner approval is required), fabric item creator access. And we have data gateways across the world for reliable connections and based on data source location we set-up the connections. And we will followup with capacity owners if we found any continuous overloads on the capacities.

 

I hope it helps.

 

Thanks,

Sai Teja 

lbendlin
Super User
Super User

Notifications no, but you can see the details after the fact (with a 24 hr delay) in the Power BI implementation planning: Tenant-level auditing - Power BI | Microsoft Learn tenant audit logs.

Helpful resources

Announcements
August Power BI Update Carousel

Power BI Monthly Update - August 2025

Check out the August 2025 Power BI update to learn about new features.

August 2025 community update carousel

Fabric Community Update - August 2025

Find out what's new and trending in the Fabric community.

Top Solution Authors
Top Kudoed Authors