How to Restrict Report Access to Specific Users within a Power BI Workspace?

[manoj_0911]

Hello Power BI Community,

I have a workspace named `abc` in Power BI where I have published a total of 10 reports. I need to manage access to these reports with specific restrictions for different users. Here are the requirements:

1. **User Access**:
- **vivek** should only have access to "Report A" and "Report B"
- **vignesh* should only have access to "Report C" and "Report D"
- **avinash** and **manoj** should have access to all reports.

2. **Current Setup**:
- All reports are currently within the `abc` workspace.

**Question**:
How can I set up report-level permissions within a single workspace to ensure that each user can only view the reports they are authorized to access?

Any guidance or best practices on managing report-level access in Power BI would be greatly appreciated!

Thank you!

[ibarrau · Accepted solution]

Hi. Yes. You can handle that with Power Bi Apps. A Power Bi App can be created 1 for each workspace. The App for the workspace will let you create audiences. The audiences are a delimited content of the workspace (selected reports) for delimited people (group or users). 

You can read more about them in here:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps#create-a...

I Hope that helps

[Khushboobarai]

Hii, can you pls help with the same query but on the new Org app that is there on the febric now, as I cant see any option for audieance to be add ... pls let me know if you have any idea? I'm new to power bi

[hackcrr · Accepted solution]

hi, @manoj_0911 

You can add users who can access each report in the workspace:

In addition, you can also refer to the following links:

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

If I have answered your question, please mark my reply as solution and kudos to this post, thank you!

[ibarrau · Accepted solution]

Hi. Yes. You can handle that with Power Bi Apps. A Power Bi App can be created 1 for each workspace. The App for the workspace will let you create audiences. The audiences are a delimited content of the workspace (selected reports) for delimited people (group or users). 

You can read more about them in here:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps#create-a...

I Hope that helps