Forum Discussion
How to Restrict Report Access to Specific Users within a Power BI Workspace?
Hello Power BI Community,
I have a workspace named `abc` in Power BI where I have published a total of 10 reports. I need to manage access to these reports with specific restrictions for different users. Here are the requirements:
1. **User Access**:
- **vivek** should only have access to "Report A" and "Report B"
- **vignesh* should only have access to "Report C" and "Report D"
- **avinash** and **manoj** should have access to all reports.
2. **Current Setup**:
- All reports are currently within the `abc` workspace.
**Question**:
How can I set up report-level permissions within a single workspace to ensure that each user can only view the reports they are authorized to access?
Any guidance or best practices on managing report-level access in Power BI would be greatly appreciated!
Thank you!
Hi. Yes. You can handle that with Power Bi Apps. A Power Bi App can be created 1 for each workspace. The App for the workspace will let you create audiences. The audiences are a delimited content of the workspace (selected reports) for delimited people (group or users).
You can read more about them in here:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps#create-and-manage-multiple-audiencesI Hope that helps
hi, manoj_0911
You can add users who can access each report in the workspace:
In addition, you can also refer to the following links:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards
If I have answered your question, please mark my reply as solution and kudos to this post, thank you!
3 Replies
Hi. Yes. You can handle that with Power Bi Apps. A Power Bi App can be created 1 for each workspace. The App for the workspace will let you create audiences. The audiences are a delimited content of the workspace (selected reports) for delimited people (group or users).
You can read more about them in here:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps#create-and-manage-multiple-audiencesI Hope that helps
hi, manoj_0911
You can add users who can access each report in the workspace:
In addition, you can also refer to the following links:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards
If I have answered your question, please mark my reply as solution and kudos to this post, thank you!
Hii, can you pls help with the same query but on the new Org app that is there on the febric now, as I cant see any option for audieance to be add ... pls let me know if you have any idea? I'm new to power bi
