How can I reduce the overall loading time of a Power BI embedded report on our interface?

[Anishka00]

We have created a Power BI paginated report for a client and embedded it within our interface for user access. The report contains certain calculations that take approximately 20 seconds to complete, but the total loading time for the report is around 40-60 seconds. We're looking for ways to optimize the report's performance and reduce the overall loading time for users. Specifically, we would like to know if there are any strategies or best practices for improving performance, both in terms of the time it takes to access the report and in terms of how long it takes to load after the user makes a request.

[collinq · Accepted solution]

HI @Anishka00 ,

This is a multi-faceted issue.  To speed up time I would first look in the report in desktop on the performance analyzer and see what step(s) are taking longer than you would like.  And, I would then review every query, ensuring that query folding is in effect and not being stopped high in the applied steps.  You may want to try to use aggregations (which might not be a seious issue in this case) or other methods of data retrieval (direct query).

You may want to confirm that you are not maximizing your capacity and you can purchase more premium capacity for your tenant.

You might want to confirm that your data source, gateway and network are allowing all the ports and permissions as well.

Here are some articles to get started:

Optimization guide for Power BI - Power BI | Microsoft Learn

Troubleshoot report performance in Power BI - Power BI | Microsoft Learn

Adjust communication settings for the on-premises data gateway | Microsoft Learn

Add Power BI URLs to allowlist - Microsoft Fabric | Microsoft Learn

Power Platform URLs and IP address ranges - Power Platform | Microsoft Learn

[Anonymous]

Hi @Anishka00 
I hope this information is helpful. Please let me know if you have any further questions or if you'd like to discuss this further. If this answers your question, please Accept it as a solution and give it a 'Kudos' so others can find it easily.
Thank you.

[Anonymous]

Hi @Anishka00 
I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions. If my response has addressed your query, please accept it as a solution and give a 'Kudos' so other members can easily find it.
Thank you.

[Anonymous]

Hi @Anishka00 

May I ask if you have resolved this issue? If so, please mark the helpful reply and accept it as the solution. This will be helpful for other community members who have similar problems to solve it faster.

Thank you.

[Anonymous]

Hi @Anishka00 
Thank you for reaching out microsoft fabric community forum.

The loading time mainly depends on elements relevant to the report and data itself, including visuals, the size of the data, and the complexity of the queries and measures.
To examine the performance of the report elements, you might use the Performance Analyzer in Power BI Desktop. The Performance Analyzer allows you to see and record logs that measure how each of your report elements performs
Best practices for faster performance in Power BI embedded analytics - Power BI | Microsoft Learn

Avoid generating the embed URL yourself. Instead, make sure you get the Embed URL by calling Get reports, Get dashboards, or Get tiles API. The config parameter in the URL is used for performance improvements.
 For more information, see the Power BI optimization guide.

Organizations with Power BI Premium capacity or Power BI Embedded capacity can take advantage of query caching to speed up reports associated with a semantic model.
Query caching in Power BI Premium - Power BI | Microsoft Learn

If you need any further assistance or have any questions, please feel free to reach us.

If this post helps, then please give us Kudos and consider Accept it as a solution to help the other members find it more quickly.

Thank you.

Thanks and regards.

[Poojara_D12 · Accepted solution]

Hi @Anishka00 

To optimize your Power BI paginated report:

1. Optimize Data Source: Pre-aggregate data, simplify SQL queries, and enable caching.
2. Simplify Report Design: Fetch only necessary data, minimize complex calculations, and use lightweight visuals.
3. Improve Data Model: Use parameters to limit data, pre-sort/group data in the query.
4. Enhance Service Performance: Assign to a Premium Capacity workspace, use DirectQuery carefully, and leverage dataflows.
5. Embed Efficiently: Pre-load reports and optimize API calls.
6. Monitor Performance: Use Performance Analyzer and database monitoring tools to identify bottlenecks.

Let me know if you'd like help with a specific area!

Did I answer your question? Mark my post as a solution, this will help others!
If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Poojara - Proud to be a Super User
Data Analyst | MSBI Developer | Power BI Consultant
Consider Subscribing my YouTube for Beginners/Advance Concepts: https://youtube.com/@biconcepts?si=04iw9SYI2HN80HKS 

[collinq · Accepted solution]

HI @Anishka00 ,

This is a multi-faceted issue.  To speed up time I would first look in the report in desktop on the performance analyzer and see what step(s) are taking longer than you would like.  And, I would then review every query, ensuring that query folding is in effect and not being stopped high in the applied steps.  You may want to try to use aggregations (which might not be a seious issue in this case) or other methods of data retrieval (direct query).

You may want to confirm that you are not maximizing your capacity and you can purchase more premium capacity for your tenant.

You might want to confirm that your data source, gateway and network are allowing all the ports and permissions as well.

Here are some articles to get started:

Optimization guide for Power BI - Power BI | Microsoft Learn

Troubleshoot report performance in Power BI - Power BI | Microsoft Learn

Adjust communication settings for the on-premises data gateway | Microsoft Learn

Add Power BI URLs to allowlist - Microsoft Fabric | Microsoft Learn

Power Platform URLs and IP address ranges - Power Platform | Microsoft Learn