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NewUser777
Resolver I
Resolver I

External user vs Tenant user

Scenario : Tenant ABC is in  Us east . 

Data provider is in Tenant ABC  and Data Consumer Tenant Xyz are in Us East . Two separate workspaces are available for report and dataset creation in Tenant ABC

 

Tenant ABC already has invited the external user for the B2B .

 

 

Tenant user id - username@Abc.com,

external user Id -username@xyz.com

 

Can  external user create a enterprise shared dataset and publish the content in Tenant ABC  's  Dataset workspace ? 

Can  external user create a Report using live connection and publish the content in Tenant ABC  's  Report workspace ? 

Can external user and Tenant user have same privileges ? 


Can a external user work as Data provider by creating content in Tenant ABC? Is this recommended ? 

 

1 ACCEPTED SOLUTION
v-yueyunzh-msft
Community Support
Community Support

Hi , @NewUser777 

This is my understand for your question.

(1)Can  external user create a enterprise shared dataset and publish the content in Tenant ABC  's  Dataset workspace ? 

Yes.ABC tenants can invite external users as guest users, and guest users need to enter the tenant's URL to access the content in ABC tenants. And you need to enable the permission corresponding to "allow external guest users to edit and manage content in the organization" in the Admin Portal, and guest users can upload pbix files on Power BI Service to publish the corresponding content.

This is the other tenant url:

vyueyunzhmsft_1-1675133022626.png

 

vyueyunzhmsft_0-1675132928081.png

 

However, according to my tests, clicking "Publish" in Power BI Desktop can only select workspaces in the current account tenant, not workspaces in other tenants.

For more information, you can refer to :
Azure AD B2B Guest users can now edit and manage content in Power BI to collaborate better across or...

Distribute content to external guest users with Azure AD B2B - Power BI | Microsoft Learn

 

(2)Can  external user create a Report using live connection and publish the content in Tenant ABC  's  Report workspace ? 

According to my tests, in Power BI Desktop, we can only connect to datasets with permissions in the current account tenant, not datasets from other tenants.

For live connection, we can use "Analyze in Excel" to connect datasets from other tenants in Excel.But we can also develop reports directly on the Power BI Service for a dataset in our tenant. Second, we can download the corresponding datset, edit it locally, and republish it to achieve the corresponding modification.

For more information, you can refer to:
Start in Power BI with Analyze in Excel - Power BI | Microsoft Learn

Data discovery using the data hub - Power BI | Microsoft Learn

 

(3)Can external user and Tenant user have same privileges ? 

We can share our workspace or content with guest users, who can work with people from the original tenant to develop corresponding reports, this permission is directly related to the permissions you assign, but guest users also have many corresponding restrictions.

For more information, you can refer to :
Distribute content to external guest users with Azure AD B2B - Power BI | Microsoft Learn

Roles in workspaces in Power BI - Power BI | Microsoft Learn

 

(4)Can a external user work as Data provider by creating content in Tenant ABC? Is this recommended ? 

This needs to be decided according to your business needs, guest users can participate in modifying the content in the publishing workspace normally, and these contents are stored in the ABC tenant, which is equivalent to an externally invited collaborative role. You can refer to the restrictions to comprehensively judge your needs.

 

Thank you for your time and sharing, and thank you for your support and understanding of PowerBI! 

 

Best Regards,

Aniya Zhang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

View solution in original post

2 REPLIES 2
v-yueyunzh-msft
Community Support
Community Support

Hi , @NewUser777 

This is my understand for your question.

(1)Can  external user create a enterprise shared dataset and publish the content in Tenant ABC  's  Dataset workspace ? 

Yes.ABC tenants can invite external users as guest users, and guest users need to enter the tenant's URL to access the content in ABC tenants. And you need to enable the permission corresponding to "allow external guest users to edit and manage content in the organization" in the Admin Portal, and guest users can upload pbix files on Power BI Service to publish the corresponding content.

This is the other tenant url:

vyueyunzhmsft_1-1675133022626.png

 

vyueyunzhmsft_0-1675132928081.png

 

However, according to my tests, clicking "Publish" in Power BI Desktop can only select workspaces in the current account tenant, not workspaces in other tenants.

For more information, you can refer to :
Azure AD B2B Guest users can now edit and manage content in Power BI to collaborate better across or...

Distribute content to external guest users with Azure AD B2B - Power BI | Microsoft Learn

 

(2)Can  external user create a Report using live connection and publish the content in Tenant ABC  's  Report workspace ? 

According to my tests, in Power BI Desktop, we can only connect to datasets with permissions in the current account tenant, not datasets from other tenants.

For live connection, we can use "Analyze in Excel" to connect datasets from other tenants in Excel.But we can also develop reports directly on the Power BI Service for a dataset in our tenant. Second, we can download the corresponding datset, edit it locally, and republish it to achieve the corresponding modification.

For more information, you can refer to:
Start in Power BI with Analyze in Excel - Power BI | Microsoft Learn

Data discovery using the data hub - Power BI | Microsoft Learn

 

(3)Can external user and Tenant user have same privileges ? 

We can share our workspace or content with guest users, who can work with people from the original tenant to develop corresponding reports, this permission is directly related to the permissions you assign, but guest users also have many corresponding restrictions.

For more information, you can refer to :
Distribute content to external guest users with Azure AD B2B - Power BI | Microsoft Learn

Roles in workspaces in Power BI - Power BI | Microsoft Learn

 

(4)Can a external user work as Data provider by creating content in Tenant ABC? Is this recommended ? 

This needs to be decided according to your business needs, guest users can participate in modifying the content in the publishing workspace normally, and these contents are stored in the ABC tenant, which is equivalent to an externally invited collaborative role. You can refer to the restrictions to comprehensively judge your needs.

 

Thank you for your time and sharing, and thank you for your support and understanding of PowerBI! 

 

Best Regards,

Aniya Zhang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

@v-yueyunzh-msft Fantastic you have answered some of the very interesing questions. Appreciate your help

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