Dashboard statistics of specific report pages and charts

[Rolina]

Hi All, I am managing quite broad Power BI report I created, that includes 8 pages and many different charts and tables.

The report is shared with the group of people via My Workspace.

Is there any way to get to know which reports components are being used the most?

If there are any report pages or charts that people do not use at all (do not interact, do not click, filter etc), i would like to shout it down and exclude from the report.

Thanks,

Karolina

[Rolina]

hi, thanks for reply.

when I click into dots next to my report this is what I got:

when I click into the same next to the semantic model, that's my menu:

Do you know how to check what kind of the access I have?

Thanks a mil!

Karolina

[v-priyankata · Accepted solution]

Hi @Rolina 

Thank you for using Microsoft Community Forum. Sorry for the late reply!

• As we discussed before, you might have Viewer access, which is why you’re not seeing the option you want.

• To find out what level of access you have:

  • Open the workspace where your report is published.

  • At the top right of the workspace page>Settings menu.

  • In the settings, find a tab or option like “Members” or “Access.”

  • This will show a list of all users and their roles in the workspace.

• If you’re a Viewer, you’ll need to ask the workspace Admin to upgrade your access.

• If Usage Metrics are disabled by the Admin, you’ll need to ask them to enable them.
  
  If this information is helpful, please “Accept as solution” and give a "kudos" to assist other community members in resolving similar issues more efficiently.
  Thank you.

[v-priyankata]

Hi @Rolina 

May I ask if you have resolved this issue? If so, please mark the helpful reply and accept it as the solution. This will be helpful for other community members who have similar problems to solve it faster.

Thank you.

[v-priyankata]

Hi @Rolina 
I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions. If my response has addressed your query, please accept it as a solution.
Thank you.

[rohit1991]

To track usage statistics for specific report pages and visuals in Power BI, you can use Usage Metrics or Audit Logs.

Solution:

1. Enable Usage Metrics:

   • In Power BI Service, open the report.
   • Go to Settings → Usage Metrics Report.
   • This report provides data on views, interactions, and time spent on report pages and visuals.

2. Enable Audit Logs:

   • Ensure audit logs are enabled in the Microsoft Admin Center.
   • Analyze logs for detailed user interactions, including page navigation and visual usage.

3. Custom Logging with Power BI:

   • Add a hidden tracking table in your report to capture user interactions via slicers, filters, or buttons.
   • Use Power Automate to log user actions dynamically.

4. Analyze and Optimize:

   • Identify unused pages and visuals using these metrics.
   • Remove or optimize low-usage components to improve report performance

For furhter reference please visit --> https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-usage-metrics

[Rolina]

Hi, i went to https://app.powerbi.com/ and opened my report. I chose Settings:

But i am unable to find Usage Metrix reports. Do I need extendted access or so?

Thanks

[v-priyankata]

Hi @Rolina,
If you can't find the Usage Metrics option, navigate to your Workspace in Power BI, locate your report in the list, and click on the More options (…) next to it. From there, you should see the "View usage metrics report" option.
If you still don’t see it, it may be because your admin has disabled Usage Metrics for your organization or you only have Viewer access, which does not allow you to view usage metrics. In that case, you may need to contact your Power BI administrator for further assistance.

If this helps, kindly accept it as a solution and give a "Kudos" so other members can find it more easily.

Thanks,
Priyanka.