Contents list of shared reports for end users when they log into powerbi.com

[PowerWhy]

Hello,

When an end user logs into powerbi.com please can you tell me if it's possible to display a contents list of shared reports for the user? Just an alphabetical listing of the reports that the logged in user has access to.

Many thanks,

PW

[Anonymous]

Hi @PowerWhy ,

When end users log into power bi, they can through the following page to see lists of shared report:

Click “Browse”

And then you will see “shared with me”

In this page, end user will see all reports shared with him.

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

[m-colbert]

If the users bookmark this link, this should give you want you need.

https://app.powerbi.com/browse/shared

Hope this helps!

[PowerWhy]

Thank you, is there also a way to list the reports that are not shared? (So that the user can proactively request access if the BI team accidentally misses someone from a distribution list?)

Thank you,

CW

[m-colbert · Accepted solution]

@PowerWhy 

Not really, they can see any reports available in workspaces where they are at least in a Viewer role, any reports explicitly shared or reports published to a workspace app that they have been given permissions to. 

Outside of that, there may be quite a bit of content they don't have access to and there is not real way to discover it in the service without some type of external documentation / report catalog. 

Thanks

[Anonymous]

Hi @PowerWhy ,

At the moment, power bi can view shared reports, but it seem to not have the ability to show unshared reports.

For your concerns about missing reports，are you considering creating an app to send? As the following shows:

By using the app, you can select the reports you want to share and these files will be integrated into the app. You can share all the reports at once by directly sharing the app, perhaps through this way you can avoid missed discoveries.

you can refer this doc:Publish an app in Power BI - Power BI | Microsoft Docs

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly