Connect a Report to a Data Model in a different workspace

Hi BrookBracewell2 

(1)If you want other users to access your report ,except the read access for the report ,the users also need license .Users need Pro licenses or the report created in Premium capacity .

So if you have granted the read access for users ,but the users still can’t access the report ,please check whether they have licenses .

(2)For new workspace , there are four roles : Admin, Member, Contributor, or Viewer.

If you grant Member roles for users ,that means they have full access except permissions related to workspace .So if you just want the users access the report not the data model ,you only need grant them Viewer roles .

More info about roles can refer to the link below .

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-roles-new-workspaces

(3)If you don’t want the users to access report by workspace , you can create an app with the report ,then share the link of the app for users ,they can through the app link to access report . Licenses are still necessary .

More info about App can refer to the following link .

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps

(4) There is also a special case that RLS is included in the report . If you configure RLS in report ,and the users that want to access the report are not in the RLS account list ,they cannot access the report .

More info about RLS can refer to the link below .

https://docs.microsoft.com/en-us/power-bi/admin/service-admin-rls

Workspace members assigned Admin, Member, or Contributor have edit permission for the dataset and, therefore, RLS doesn’t apply to them.

I hope the information I provided will be helpful for you to troubleshoot the problem . Looking forward to your reply !

Best Regards

Community Support Team _ Ailsa Tao

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