write unique password to see the data of that partucal person

[Anonymous]

Hi All,

I am trying to create a report and publish across all production operator their daily output(on mobile view)

But i want the report to function in this way, a seceret password is shared to them, so when they type the password on search they get to see the daily output quantity about them alone.

is it possible to do such thing in BI report?

Data table

Password

1)ideally the report should display blank data

2. each operator was given a secret password , and they will enter in search filter their own password and can able to see their data alone. 

in the below case operator = vin, password = 2

operator=mar, passwoed = 5

the challenges for me are, i donot know how to make the initial data table emply, and how to make a search column or search filter where you can only enter data and wont see any hint text/number or all available password from data table. 

it would be very helpful if someone can help me with this, or you can also recommend me someother way so i can reach the same conclusion. 

the plan is to give some kind of seceret number to each operator which only they know, they go to shared report of power bi in their mobile and type their own password in the search and get to see only their data. and the initial data table should be empty in the start and search filter should not show any hint password of all possible data password available from the password table.

any help is appreciated.

[avatorl · Accepted solution]

Hi @Anonymous 

Brilliant idea! And I've just found a way to implement this!

Seems to be working! Let me know if you see any flaws.

https://app.powerbi.com/view?r=eyJrIjoiYzkyNDA2MmUtZmU5Yy00ZjAwLTlmZWItMjMzYmQ0MjM2YjdmIiwidCI6IjYzNjBkMTZhLTk3MWQtNGQzMC1hOWE5LTdiY2I0ODUzMDhlMSIsImMiOjl9

Passwords for testing: power and dserw

1) Install Text Filter slicer: 

2) Two measures used:

Password selected := SELECTEDVALUE( Pwds[pwds] ) - jsut to show entered password on a card (not really required)

Protected Value = IF (HASONEFILTER( Pwds[pwds] ), SUM( [Value] ), BLANK() )



P.S. I do not recommend the use of 'Publish to web' feature for sharing reports that contains really sensitive and confidential information. But if all parties using this kind of sharing understand pros and cons and accept risks - you're free to do whatever you want if it's technically possible. I belive this solution will provide you a basic level of security which is (in some cases) better than no security at all. But I take no responibility for any loses. Use row level security https://docs.microsoft.com/en-us/power-bi/admin/service-admin-rls if you're not ready to accept risks.

[Anonymous]

Hi! It would be a great solution if Text Filter (or any other visual in Power BI) didn't have this "Show as a table" option when right-clicked on the visual. It seems that you cannot turn this option off.

If you store the passwords like this anyone could see them: 

I was trying to figure out another option for free-text input and then pass it to this filter, but couldn't find anything yet 😕

[avatorl]

Thank you @Anonymous  for testing my method. I've found a workaround for the critical issue you have found. Categorize password column as "Image URL".

https://www.powerofbi.org/2024/05/20/pseudo-row-level-security-rls-for-publish-to-web-power-bi-reports/

[Anonymous]

Hi @avatorl ,

Thanks for idea. and it worked great. 

[avatorl]

And one more idea is here!

Cover your headers with a white card that shows empty string.

Use this measure 

Background := IF( HASONEFILTER( Passwords[password] ), "#FFF0","#FFF" ) 

for card's background conditional formatting.

Result. Not authorized:


Authorized:

You can hide entire page now!

But there is cost. No interactivity, not tooltips. Do anyone know a solution?

[Anonymous]

Hi @avatorl ,

Thanks. i used this idea as well. I really appraciate your thinking.

[avatorl]

Important Update 

Duplicate every row of your passwords table (using Power Query). Replace last character of each duplicate password with "_" and add "_" to each duplicate user name. Add 'Real User' column with 1 for original rows and 0 for duplicate rows.



Update measures. Instead of HASONEFILTER( Passwords[password] ) use this variable:

var _authorized = ( SELECTEDVALUE ( Passwords[Real User], 0 ) = 1 )

Protected Value :=

var _authorized = ( SELECTEDVALUE ( Passwords[Real User], 0 ) = 1 )

var _result =

IF (

_authorized,

SUM( [Value] ),

BLANK()

)

RETURN _result

Background :=

var _authorized = ( SELECTEDVALUE ( Passwords[Real User], 0 ) = 1 )

var _result =

IF (

_authorized,

"#FFF0",

"#FFF"

)

RETURN _result

User Name :=

var _authorized = ( SELECTEDVALUE ( Passwords[Real User], 0 ) = 1 )

var _result =

IF (

_authorized,

SELECTEDVALUE( 'Passwords'[Name] ),

"not authorized yet"

)

RETURN _result

This will prevent a slicer from accepting first characters of your password instead of complete password.

Never say 'it's not possible' if you din't try 😉

[VictorLozovik]

If I type "wer" I have access

[avatorl]

@VictorLozovik 

Thanks for your comment. Easy to fix by adding one more set of duplicate records to Passwords table. With "_" instead of first character of a password. In this case 'wer' or 'ower' wont' open the data.

[avatorl]

Here you will find sample .pbix file and updated description http://powerofbi.org/index.php/2020/06/12/simple-authorization-based-on-visuals-and-dax-measures/

[Anonymous]

Hi all & @avatorl ,

I wa working on similar thing and got stuck here.

How can i hide this table and display only the choosen result of searched order no through search filter?

I want to hide this table with a card and be visible only when an order no is searched.

But donot know what formula to use and how to proceed.

Any help is highly appreciated.

[avatorl]

@Anonymous 

sorry for the dealy, I've missed your question. I hope you already solved the problem. You can follow my instructions doesn't matter it's a password or order number. You just need to create duplicates with leadning and edning "_" to make sure partial password (order number) doesn't trigger value selection in the filter.

[Anonymous]

My general question is, "is there a way to have a sequrity roles for someone who doesnot have power bi or microsoft account, but just have access to published PBIX link", so they can enter some kind of password in the search column or in a text box and it will show only their data.

This is my whole idea behind my question on the post.

Thanks in advance. Any suggestion is welcome.

[vanessafvg]

not that i know of, so you basically have you power bi open to everyone and you want to secure it within? dont think thats possible no. You will have to pay for the functionality to secure it.

[Anonymous]

Ja, maybe so. i will check the possibilities. Thanks.

[vanessafvg]

i think you are looking for row level security you can read this very extensive blog about how to implement it https://radacad.com/row-level-security-configuration-in-power-bi-desktop

[Anonymous]

Hi @vanessafvg,

Thanks for suggestion. I will use this idea in sharing the report with people who has microsoft user account, but for now i am sharing the power bi publish link to production operator, as they donot have microsoft account, they will just use the PBI publish link i send them to view their output. I am looking for a solution how i can create a solution/ provide security  or a password kind of thingy for someone who doesnot have microsoft / power bi account but will be simply using the published link.

Thanks for help.