When Power BI loads data from Excel and encounters empty rows or columns, it can sometimes filter out these rows by default. Here’s how to address this issue:
### 1. Check Power Query Editor
**Method: Remove Filters**
- Open your report in Power BI.
- Go to the **Home** tab and click on **Transform Data** to open the Power Query Editor.
- In the Query Editor, check for any filters applied to your columns that might be hiding rows.
- Make sure no filters are set that could exclude rows based on empty cells.
### 2. Change Data Load Settings
**Method: Load Data Without Filtering**
- In the Power Query Editor, select the columns that might have empty cells.
- Go to the **Home** tab, and look for the **Remove Rows** option. Ensure you're not inadvertently removing rows with empty cells.
### 3. Use "Replace Values"
**Method: Replace Nulls**
- In the Power Query Editor, you can replace null or empty values with a placeholder (like "N/A" or "0") to ensure rows remain.
- Select the column, go to the **Transform** tab, and choose **Replace Values**. Replace null values with a placeholder.
### 4. Load Data as Is
**Method: Disable Data Type Detection**
- Sometimes, Power BI might automatically change data types and exclude rows. To avoid this, you can disable automatic data type detection.
- Go to **File > Options and settings > Options**, then under **Global**, select **Data Load** and uncheck **Auto date/time for new files**.
### 5. Review Excel Table Formatting
**Method: Ensure Proper Formatting**
- In your Excel file, ensure that the entire range of your table is formatted as a proper table (using the **Insert > Table** feature).
- This can help Power BI recognize the full data structure correctly.
### 6. Check for Blank Rows
**Method: Identify Blank Rows in Excel**
- Before loading data, check your Excel sheet for any completely blank rows and remove them.
- Also, ensure that the last row of your data does not have any blank entries that might signal to Power BI to end the data load.
### 7. Refresh Data
**Method: Refreshing Data**
- After making changes in the Power Query Editor, always click **Close & Apply** to refresh the data and see if the issue persists.
### Conclusion
By checking filters, adjusting data load settings, and ensuring proper formatting in Excel, you should be able to prevent Power BI from deleting rows when loading your data. If the issue continues, revisiting the data structure in your Excel sheet may also help.
