Update data in Excel file with PQ linked to another workbook

[KasperJ90]

Hi

I created a Excel file that is getting data from another Excel file located in our shared folders. I want that when someone copy in a new file to that location (with same name) then my Excel file automatically updated PQ/Tables with the data from the new file.

How do I do that?

[v-angzheng-msft · Accepted solution]

Hi, @KasperJ90 

After my testing, this is done automatically.
When you copy a new file to replace the old file in the same path, and you click Refresh button in Excel, then it will automatically get the data from the new file.
Whether you are getting data from an Excel file or from a folder, make sure that the steps for getting data from a file are the same in PowerQuery, then when you replace the old file, the file path is the same and all the query steps are the same, you will automatically get the data from the new file after you click Refresh.

Result:

code:

let
    Source = Excel.Workbook(File.Contents("C:\Users\Administrator\Desktop\Shared folder\file.xlsx"), null, true),
    Table1_Table = Source{[Item="Table1",Kind="Table"]}[Data],
    #"Changed Type" = Table.TransformColumnTypes(Table1_Table,{{"Date", type date}, {"Value", Int64.Type}})
in
    #"Changed Type"

let
    Source = Folder.Files("C:\Users\Administrator\Desktop\Shared folder"),
    #"C:\Users\Administrator\Desktop\Shared folder\_file xlsx" = Source{[#"Folder Path"="C:\Users\Administrator\Desktop\Shared folder\",Name="file.xlsx"]}[Content],
    #"Imported Excel Workbook" = Excel.Workbook(#"C:\Users\Administrator\Desktop\Shared folder\_file xlsx"),
    Table1_Table = #"Imported Excel Workbook"{[Item="Table1",Kind="Table"]}[Data]
in
    Table1_Table

Best Regards,
Community Support Team _ Zeon Zheng

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