SharePoint recent files not showing up

[dandurocher]

When connecting Power BI to SharePoint Folders, recent files are not visible.

I am logged into my corporate account, which has access to tools like M365, SharePoint, and Power BI.

Some time ago, I published a Power BI report that automatically refreshes daily from an Excel file stored in SharePoint.

I wanted to make some changes to this Power BI file. When I opened it in Power BI Desktop, there was an error as it could no longer find the source Excel file in SharePoint. When playing around in Power Query, I noticed that other recent files are also missing, files created long ago but modified recently. Refreshing the preview does not help.

Going back to the file in my workspace, I can refresh the data again, and today’s data appears in my published Power BI report.

Has anybody experienced this kind of issue?

[Serenge]

I realised the best way to handle this is to clear up Cached data that is saved on BI desktop. Go to File > Options and Settings > Options > Global > Data Cache Management Options > Clear Cache . Afterwards repeat the import process from your sharepoint folder you will notice that you can now view the new files. The only problem is that you will have to repeat said process everytime you add a new file in your sharepoint folder and you want to see it on Power BI Desktop. 

[mskarasha]

This worked!

I had:

• Cleared permissions/signed in as discussed elsewhere in this post - didn't work
• Change the sharepoint API from 15 to 14 - didn't work
• Cleared cache - Worked!

[Fidezuri1990]

Thanks everyone. This solution is still relevant and helps me to resolve my issue too. Just resigned your credentials after clicking the "Edit Permissions."

[Anonymous · Accepted solution]

Hi @dandurocher ,

When you opened it in Power BI Desktop, please go to Data source settings and check or edit your permission of SharePoint to make sure it's correct and up to date.

Best Regards,

Stephen Tao

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.           

[dandurocher]

Wow, thank you; I feel like a rookie. That was indeed the problem. Clearing permissions did the trick. What threw me off was that I could still see files up to a week ago, just not recently modified files.

Thanks for responding so quickly.