Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Join us for an expert-led overview of the tools and concepts you'll need to become a Certified Power BI Data Analyst and pass exam PL-300. Register now.

Reply
RicardoV2
Frequent Visitor

Visual data Export to Excel is removing lines

Hello,

I have a table visual with something like 19430 lines being shown, I've verified on the report, and that same number appears in Excel online when using Analyze in Excel. Though that, when i do the export of table data's visual to Excel, exactly with the same filters, only 18740 lines are being exported.

Meanwhile I've seen Export data from a Power BI visualization - Power BI | Microsoft Learn , tried to change option in Options \ Current File Report Settings \ Export Data to the 2nd option but # lines in export is the same, and also just showing 6 columns 

 

RicardoV2_0-1692976202768.png

 

 So, what can be happening here?

 

Thanks

4 REPLIES 4
parry2k
Super User
Super User

@RicardoV2 If there are duplicate rows it will show as one row and that might be the reason that it is showing fewer lines. Try this: add an index column in Power Query and then bring this index column in the table visual (no summarize) and then check. It will make each row unique.



Subscribe to the @PowerBIHowTo YT channel for an upcoming video on List and Record functions in Power Query!!

Learn Power BI and Fabric - subscribe to our YT channel - Click here: @PowerBIHowTo

If my solution proved useful, I'd be delighted to receive Kudos. When you put effort into asking a question, it's equally thoughtful to acknowledge and give Kudos to the individual who helped you solve the problem. It's a small gesture that shows appreciation and encouragement! ❤


Did I answer your question? Mark my post as a solution. Proud to be a Super User! Appreciate your Kudos 🙂
Feel free to email me with any of your BI needs.

RicardoV2
Frequent Visitor

Hello @parry2k  , I've verified in multiple ways: by changing table columns from "Don't Summarize" to "count", to creating a calculated column with value 1 and summing it, and also online in "Analyze in Excel". 

I'm using only columns.

parry2k
Super User
Super User

@RicardoV2 how you verified 19430 rows? Do you have only columns or there are measures as well on the visual you are trying to export from?



Subscribe to the @PowerBIHowTo YT channel for an upcoming video on List and Record functions in Power Query!!

Learn Power BI and Fabric - subscribe to our YT channel - Click here: @PowerBIHowTo

If my solution proved useful, I'd be delighted to receive Kudos. When you put effort into asking a question, it's equally thoughtful to acknowledge and give Kudos to the individual who helped you solve the problem. It's a small gesture that shows appreciation and encouragement! ❤


Did I answer your question? Mark my post as a solution. Proud to be a Super User! Appreciate your Kudos 🙂
Feel free to email me with any of your BI needs.

Hello @parry2k  , I've verified in multiple ways: by changing table columns from "Don't Summarize" to "count", to creating a calculated column with value 1 and summing it, and also online in "Analyze in Excel". 

I'm using only columns.

Helpful resources

Announcements
Join our Fabric User Panel

Join our Fabric User Panel

This is your chance to engage directly with the engineering team behind Fabric and Power BI. Share your experiences and shape the future.

June 2025 Power BI Update Carousel

Power BI Monthly Update - June 2025

Check out the June 2025 Power BI update to learn about new features.

June 2025 community update carousel

Fabric Community Update - June 2025

Find out what's new and trending in the Fabric community.