Sharing a power bi report as a screeshot

[Shailaja_PBI]

Hi,

I have a unique need to share the initial page of a Power BI report as a screenshot with users. When they click on the shared screenshot, it should direct them to the full report on Power BI service. Additionally, users should only see data relevant to their region. Could someone provide a step-by-step guide on how to achieve this?

[Ritaf1983 · Accepted solution]

Hi @Shailaja_PBI 
You can achieve this using a subscription.
As a screenshot the user does not have an RLS, you need to create subscriptions according to the needed filtering by every group to the users.
But after the users click on the link to the report then they will get access only to the data that they are allowed by RLS. 
The guide to creating a subscription is by the link :

https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-subscribe?tabs=creator

The RLS considerations are under "

Considerations and limitations" << "Row-level security (RLS)"

And a good video of how to save filters :

https://www.youtube.com/watch?v=cFfbA4jkVMc

The guide to creating the RLS is here :

https://www.youtube.com/watch?v=axTyP7I2Bso

If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly.

[Uzi2019 · Accepted solution]

Hi @Shailaja_PBI 
This can be done by using power bi subscription (screenshot). and to see the relevent users information try to use with Dynamic row level security (RLS).

https://www.youtube.com/watch?v=cFfbA4jkVMc

https://www.youtube.com/watch?v=J0CAiFQh7oo

https://www.youtube.com/watch?v=Htz08wAhZMs

RLS ( row level security)

https://www.youtube.com/watch?v=jphj40tBPD8

I hope i answered your question!

check below post for reference:
https://community.fabric.microsoft.com/t5/Desktop/Subscription-with-Dynamic-RLS/m-p/1860090#M717321

[Uzi2019 · Accepted solution]

Hi @Shailaja_PBI 
This can be done by using power bi subscription (screenshot). and to see the relevent users information try to use with Dynamic row level security (RLS).

https://www.youtube.com/watch?v=cFfbA4jkVMc

https://www.youtube.com/watch?v=J0CAiFQh7oo

https://www.youtube.com/watch?v=Htz08wAhZMs

RLS ( row level security)

https://www.youtube.com/watch?v=jphj40tBPD8

I hope i answered your question!

check below post for reference:
https://community.fabric.microsoft.com/t5/Desktop/Subscription-with-Dynamic-RLS/m-p/1860090#M717321

[Shailaja_PBI]

Thanks for the response @Uzi2019 @ but

Requirement is to send a daily email with an overview page Screenshot in powerbi report to certain group

Certain users in the group see only defined RLS filtered data in the screenshot of the overview page

Along with the screenshot req to add powerbi report url. And this is not happening with subscription option available in the power bi.

Thanks in advance 

[Ritaf1983 · Accepted solution]

Hi @Shailaja_PBI 
You can achieve this using a subscription.
As a screenshot the user does not have an RLS, you need to create subscriptions according to the needed filtering by every group to the users.
But after the users click on the link to the report then they will get access only to the data that they are allowed by RLS. 
The guide to creating a subscription is by the link :

https://learn.microsoft.com/en-us/power-bi/collaborate-share/end-user-subscribe?tabs=creator

The RLS considerations are under "

Considerations and limitations" << "Row-level security (RLS)"

And a good video of how to save filters :

https://www.youtube.com/watch?v=cFfbA4jkVMc

The guide to creating the RLS is here :

https://www.youtube.com/watch?v=axTyP7I2Bso

If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly.

[Shailaja_PBI]

Thanks for the response @Ritaf1983 but the 

Requirement is to send a daily email with an overview page Screenshot in powerbi report to certain group

Certain users in the group see only defined RLS filtered data in the screenshot of the overview page

Along with the screenshot req to add powerbi report url and this is not happening with the subscription option available in power bi. Is this possible to do in power automate by any chance?

[Ritaf1983 · Accepted solution]

Hi again @Shailaja_PBI 
No something that I know.
But maybe the new dynamic subscription option can help. 
Check this link :

https://learn.microsoft.com/en-us/power-bi/collaborate-share/power-bi-dynamic-report-subscriptions

If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly.