Question about Power BI Embedded

[LucasFeliciano]

I have a question about Power BI Embedded. In the company where I work, each client has a Power BI Pro account, but only I have direct access to these accounts. The clients, in turn, access the dashboards exclusively through our web platform, where the panels are displayed using the embedded functionality.

Access control—i.e., who accesses and which panel is viewed—is entirely managed by the web platform. My question is: is it really necessary for each client to have a Pro account, considering they do not directly access these accounts? Wouldn’t it be possible to use just a single Pro or Premium account, organizing the panels in separate workspaces for each client?

Additionally, is there any limitation on the number of panels that can be viewed simultaneously using a single account?

[SamWiseOwl]

It might be possible but embedded reports are still Pro to Pro sharing.

I need a pro account to securly share it and you need a Pro account to view it.

There is the public embedd code which can be used by free users but is designed for sharing no sensitive data.

Like this one:
https://www.devon.gov.uk/roads-and-transport/safe-travel/road-safety/collision-data/

Last question is of course purely hypothetical as it goes against the terms of service.

Weird stuff may happen with filtering since Power BI uses something called persistent filters to make sure the report looks the same for returning users. There are also personal bookmarks and other features that could causes issue with multiple users sharing an account.

Although if you are referencing this type of Power BI Embedded ignore everything I have said:
https://azure.microsoft.com/en-gb/products/power-bi-embedded

[LucasFeliciano]

I even remember that the previous analyst asked me to check the functionality used in this link:
Available Features - Get Available Features - REST API (Power BI Power BI REST APIs) | Microsoft Lea...
And the "Usage" field could not exceed 90, but this field was never different from 90.

[LucasFeliciano]

Yes, I’m talking about Power BI Embedded. It works as follows:

For each client, my company pays for a Power BI Pro account. When a dashboard is created, it is published to this exclusive account for the client, and via Power BI Embedded, this dashboard is displayed on the web platform.

My question is: couldn’t I have a master Power BI Pro account where I publish all the dashboards for all clients and, via Power BI Embedded, manage the display and access of these dashboards client by client? I remember that when I joined the company, it was explained to me that it was done this way due to a token limit that Power BI Embedded has per account, which limited the number of dashboards that could be displayed in Embedded. However, I am not aware of this information and imagine that the data analyst before me was mistaken.

[darkniqht]

As far as I know,

• Pro Accounts: Your clients don’t need individual Pro accounts if you’re using Power BI Embedded and managing access through your web platform. You can use one Pro or Premium account and organize dashboards in separate workspaces.

• Limitations: There’s no strict limit on the number of dashboards, but performance might drop with many users at once. Premium capacity can help handle more users efficiently.

[LucasFeliciano]

 I remember that when I joined the company, it was explained to me that it was done this way due to a token limit that Power BI Embedded has per account, which limited the number of dashboards that could be displayed in Embedded. However, I am not aware of this information and imagine that the data analyst before me was mistaken.