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KushGupta
Frequent Visitor

I need to get data from previous row based on multiple columns

I need to calculate time taken by each user in seconds at each step for a particular Brief Id from below data set 

 

   (DD-MM-YYYY HH:MM:SS)
Brief IdAction BySeq. No.Created OnAction Date
Brief-000101Person A119-09-2023 08:00:0119-09-2023 08:00:59
Brief-000101Person B219-09-2023 08:00:0119-09-2023 08:10:15
Brief-000101Person C319-09-2023 08:00:0119-09-2023 09:35:45
Brief-000101Person D419-09-2023 08:00:0119-09-2023 13:19:01
Brief-000101Person E519-09-2023 08:00:0119-09-2023 16:32:26
Brief-000102Person X118-08-2023 15:30:4918-08-2023 15:31:08
Brief-000102Person Y218-08-2023 15:30:4918-08-2023 17:35:18
Brief-000102Person Z318-08-2023 15:30:4918-08-2023 18:55:58
Brief-000102Person X418-08-2023 15:30:4919-08-2023 13:01:12
Brief-000102Person Z518-08-2023 15:30:4919-08-2023 14:49:22

 

Bonus 1: Is there a way to factor out weekends (sat & sun) from the time taken calculation

Bonus 2: Is there a way to factor out weekends & company holidays imported from another excel/table

Bonus 3: Is there a way to factor out non working hours based on office hours imported from another excel/table

1 ACCEPTED SOLUTION
v-rongtiep-msft
Community Support
Community Support

Hi @KushGupta ,

Create a calculated column called Previous Action Date that returns the Action Date of the previous row for each Brief Id. You can use the EARLIER function to refer to an earlier row context. For example:

Previous Action Date =
CALCULATE (
    MAX ( 'Table'[Action Date] ),
    FILTER (
        'Table',
        'Table'[Brief Id] = EARLIER ( 'Table'[Brief Id] )
            && 'Table'[Seq. No.]
                = EARLIER ( 'Table'[Seq. No.] ) - 1
    )
)

Create another calculated column called Time Taken that returns the difference in seconds between the Action Date and the Previous Action Date for each row. You can use the DATEDIFF function to calculate the difference. For example:

Time Taken =
DATEDIFF ( 'Table'[Previous Action Date], 'Table'[Action Date], SECOND )

 

To exclude weekends (Saturday and Sunday) from the time taken calculation, you can use the WEEKDAY function to check the day of the week for each date and subtract the number of weekend days from the difference. For example:

Time Taken (Excluding Weekends) =
VAR Diff =
    DATEDIFF ( 'Table'[Previous Action Date], 'Table'[Action Date], DAY )
VAR StartDay =
    WEEKDAY ( 'Table'[Previous Action Date], 2 )
VAR EndDay =
    WEEKDAY ( 'Table'[Action Date], 2 )
VAR WeekendDays =
    INT ( Diff / 7 ) * 2
        + IF ( MOD ( Diff, 7 ) + StartDay > 6, 2, 0 )
        + IF ( AND ( MOD ( Diff, 7 ) + StartDay > 5, EndDay < StartDay ), -1, 0 )
RETURN
    DATEDIFF ( 'Table'[Previous Action Date], 'Table'[Action Date], SECOND ) - WeekendDays * 24 * 60 * 60

 

How to Get Your Question Answered Quickly 

 

If it does not help, please provide more details with your desired output and pbix file without privacy information (or some sample data) .

 

Best Regards
Community Support Team _ Rongtie

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

 

 

View solution in original post

1 REPLY 1
v-rongtiep-msft
Community Support
Community Support

Hi @KushGupta ,

Create a calculated column called Previous Action Date that returns the Action Date of the previous row for each Brief Id. You can use the EARLIER function to refer to an earlier row context. For example:

Previous Action Date =
CALCULATE (
    MAX ( 'Table'[Action Date] ),
    FILTER (
        'Table',
        'Table'[Brief Id] = EARLIER ( 'Table'[Brief Id] )
            && 'Table'[Seq. No.]
                = EARLIER ( 'Table'[Seq. No.] ) - 1
    )
)

Create another calculated column called Time Taken that returns the difference in seconds between the Action Date and the Previous Action Date for each row. You can use the DATEDIFF function to calculate the difference. For example:

Time Taken =
DATEDIFF ( 'Table'[Previous Action Date], 'Table'[Action Date], SECOND )

 

To exclude weekends (Saturday and Sunday) from the time taken calculation, you can use the WEEKDAY function to check the day of the week for each date and subtract the number of weekend days from the difference. For example:

Time Taken (Excluding Weekends) =
VAR Diff =
    DATEDIFF ( 'Table'[Previous Action Date], 'Table'[Action Date], DAY )
VAR StartDay =
    WEEKDAY ( 'Table'[Previous Action Date], 2 )
VAR EndDay =
    WEEKDAY ( 'Table'[Action Date], 2 )
VAR WeekendDays =
    INT ( Diff / 7 ) * 2
        + IF ( MOD ( Diff, 7 ) + StartDay > 6, 2, 0 )
        + IF ( AND ( MOD ( Diff, 7 ) + StartDay > 5, EndDay < StartDay ), -1, 0 )
RETURN
    DATEDIFF ( 'Table'[Previous Action Date], 'Table'[Action Date], SECOND ) - WeekendDays * 24 * 60 * 60

 

How to Get Your Question Answered Quickly 

 

If it does not help, please provide more details with your desired output and pbix file without privacy information (or some sample data) .

 

Best Regards
Community Support Team _ Rongtie

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

 

 

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