Calculate Overtime

[navarrobr]

I have the following table representing available and worked hours for each employee, in each day:

Date	Employee	Hours	Hour Type
01/05/2016	Marcelo	8	available
01/05/2016	Marcelo	9	worked
02/05/2016	Marcelo	8	available
02/05/2016	Marcelo	5	worked
03/05/2016	Marcelo	8	available
03/05/2016	Marcelo	9	worked

I created two measuares to represent the two different hour types "side by side":

Available Hours = calculate(sum(Table[Hours]);Table[Hour Type]="available")

Worked Hours = calculate(sum(Table[Hours]);Table[Hour Type]="worked")

Then I could create a pivot table like this:

Date	Employee	Available Hours	Worked Hours
01/05/2016	Marcelo	8	9
02/05/2016	Marcelo	8	5
03/05/2016	Marcelo	8	9
TOTAL		24	23

Then i created a different measure, to calculate the overtime:

Overtime = if([Worked Hours]>[Available Hours];[Worked Hours]-[Available Hours];0)

The result was:

Date	Employee	Available Hours	Worked Hours	Overtime
01/05/2016	Marcelo	8	9	1
02/05/2016	Marcelo	8	5	0
03/05/2016	Marcelo	8	9	1
TOTAL		24	23	0

The problem is: the overtime is correct on the date level, but the result in the total level should be 2. What im I doing wrong?

[navarrobr]

The problem is: the overtime is correct on the date level, but the result in the total level should be 2. What im I doing wrong?

[v-qiuyu-msft · Accepted solution]

Hi @navarrobr,

In your scenario, you can create two new tables 'Woked' and 'Available', then build a relationship between those two tables. Please follow steps below:

1. Create 'Available' table.

Available = SUMMARIZE('Table','Table'[Date],"Available Hours",CALCULATE(SUM('Table'[Hours]),'Table'[Hour Type]="available"))

2. Create 'Worked' table' and a calculated column 'OverTime'.

Worked = SUMMARIZE('Table','Table'[Date],"Worked Hours",CALCULATE(SUM('Table'[Hours]),'Table'[Hour Type]="worked"))

OverTime = IF('Worked'[Worked Hours]>RELATED('Available'[Available Hours]),[Worked Hours]-RELATED('Available'[Available Hours]),0)

3. Build relationships.

4. Create a table visual.

If you have any question, please feel free to ask.

Best Regards,
Qiuyun Yu

[v-qiuyu-msft · Accepted solution]

Hi @navarrobr,

In your scenario, you can create two new tables 'Woked' and 'Available', then build a relationship between those two tables. Please follow steps below:

1. Create 'Available' table.

Available = SUMMARIZE('Table','Table'[Date],"Available Hours",CALCULATE(SUM('Table'[Hours]),'Table'[Hour Type]="available"))

2. Create 'Worked' table' and a calculated column 'OverTime'.

Worked = SUMMARIZE('Table','Table'[Date],"Worked Hours",CALCULATE(SUM('Table'[Hours]),'Table'[Hour Type]="worked"))

OverTime = IF('Worked'[Worked Hours]>RELATED('Available'[Available Hours]),[Worked Hours]-RELATED('Available'[Available Hours]),0)

3. Build relationships.

4. Create a table visual.

If you have any question, please feel free to ask.

Best Regards,
Qiuyun Yu

[navarrobr · Accepted solution]

The solution:

http://community.powerbi.com/t5/Desktop/Calculating-Over-Time/td-p/58806

[Greg_Deckler]

I confirmed that the last column does not seem to be totaling for the column but rather doing the calculation for that Measure using the values in the Total row. I tested this by changing one of your 9's to a 19. My Overtime total (last row) ended up being 9, which was the difference between the total available and worked hours.

Should it work like this? Probably not I would suspect. You could file it under "Issues".

[Greg_Deckler]

Here is what I would do. Delete all of your measures. Edit your query and pivot on your "Hour Type" column with "Hours" as your values column. Then, you just create a custom column for Overtime and put everything in a Table. No need for pivot tables or matrices and all the numbers work.

Overtime Column:

OvertimeHours = if([worked]>[available],[worked]-[available],0)

Here is the test query I used:

let
Source = Table.FromRows(Json.Document(Binary.Decompress(Binary.FromText("i45WMjDUNzDVNzIwNFPSUfJNLEpOzckHsiyAOLEsMTMnMSknVSlWB6dCSyAuzy/KTk2BqDIi1jjsCk3RjDMm1jjsCpFdFwsA", BinaryEncoding.Base64), Compression.Deflate)), let _t = ((type text) meta [Serialized.Text = true]) in type table [Date = _t, Employee = _t, Hours = _t, #"Hour Type" = _t]),
#"Changed Type" = Table.TransformColumnTypes(Source,{{"Date", type date}, {"Employee", type text}, {"Hours", Int64.Type}, {"Hour Type", type text}}),
#"Pivoted Column" = Table.Pivot(#"Changed Type", List.Distinct(#"Changed Type"[#"Hour Type"]), "Hour Type", "Hours", List.Sum)
in
#"Pivoted Column"

[Greg_Deckler]

I suspect that it is 0 in the total line because in the total line, your available hours exceed your worked hours. I'd have to test to be sure, but that is probably what is going on. You may have to ignore it and put a card visualization that just sums your Overtime.

[navarrobr]

Yes, this is probably what is going on. But i really need to perform this calculation in the pivot table, my guess is that the formula in the measure "Overtime" is wrong.