Conditional Formatting/Coloring Values

[PrivateAnalytic]

Hello all!

I have created a matrix and a table on the same tab of a Power BI Report. (See 1st picture below)

The table on the left uses conditional columns which I manually inserted into the table. (For example: If the time is 8:00 AM, then 15 staff is then 49, and so on and so fourth). Both visuals are useing the same times. The values in the matrix are using a column called StudentID, and the values are as Count (Distinct).

I was asked to find a way to color the values on the right as follows:

• If the Value is above the 5 Staff number, then color it Green
• If the Value is below the 15 Staff number, then color it Red
  • Ex: On January 25, 2022 the value is 30. This value would be Red
• If Value is in between, then color is Yellow 

Here is an example of the data I am using

Time	Date	StudentName	StudentID	College	CreditHours	15 Staff	5 Staff
8:00 AM	January 27, 2022	Joseph Mann	005866	Business	14	49	51
9:00 AM	January 29, 2022	John Doe	447856	Business	16	77	79
9:30 AM	January 25, 2022	Jane Doe	555013	Law	18	70	72
10:00 AM	January 25, 2022	Ryan Pierce	554876	Graduate	16	61	63
8:00 AM	January 26, 2022	Jannette Richardson	332146	Education	15	49	51
12:00 PM	January 27, 2022	Dameon Travis	958741	Business	15	45	47
2:00 PM	January 28, 2022	Marney Phillips	004584	Education	15	63	65

I am not really 100% sure how this would be able to get formatted the way I am being asked. Would this be using Variables in a calculation? I struggle so much with variables and some DAX Functions. I've tried to do drop down on the values and conditionally format, however that really didn't work for my case.

I did attempt to do conditional formatting. However with the rules, I am not able to do conditional formatting based on both 15 Staff and 5 Staff. So it is being sort of odd with it because I am trying to compare the Value between both 15 and 5 Staff. Is there some sort of DAX Expression that can maybe be written to compare the value between both 15 and 5 Staff?

[v-yiruan-msft]

Hi @PrivateAnalytic ,

I created a sample pbix file(see attachment) for you, please check whether that is what you want.

1. Create a measure as below:

Conditional formatting = 
VAR _seltime =
    SELECTEDVALUE ( 'Time'[Time] )
VAR _15staff =
    CALCULATE (
        MAX ( 'Time'[15 Staff] ),
        FILTER ( 'Time', 'Time'[Time] = _seltime )
    )
VAR _5staff =
    CALCULATE (
        MAX ( 'Time'[5 Staff] ),
        FILTER ( 'Time', 'Time'[Time] = _seltime )
    )
RETURN
    SWITCH (
        TRUE,
        [Count of Students] < _15staff, "Red",
        [Count of Students] > _5staff, "Green",
        [Count of Students] >= [Count of Students]
            && [Count of Students] <= _5staff, "Yellow"
    )

2. Apply conditional formatting for the Values field

If the above one can't help you get the desired result, please provide some sample data in your tables (exclude sensitive data) with Text format and your expected result with backend logic and special examples. It is better if you can share a simplified pbix file. You can refer the following link to upload the file to the community. Thank you.

How to upload PBI in Community

Best Regards

[amitchandak]

@PrivateAnalytic , You can create a color measure based on the condition that should return color and that you can use in conditional formatting using field values

example

Switch(true(),
[SLA] = 1 , "Green" ,
[SLA] >= .5 , "Amber" ,
"Red "
)
)

[PrivateAnalytic · Accepted solution]

I'm sort of confused a little on this. So do I create a DAX Expression using both the 15 Staff and 5 Staff?

SWITCH(TRUE()

[15 Staff] < #, "Red",

[5 Staff] > #. "Green",

ELSE "Yellow"