Users accessing Paginated reports on Fabric F64 capacity being asked to sign up for Free Trial

[JB81]

Hi

We are seeing some of our users being asked to sign up for a Free Fabric trial when accessing our paginated reports and we are using a Fabric F64 capacity on the affected workspaces.  The reports are accessed through a PBI App.

Is this something you would exepect?  

Sounds strange that users have to sign up to anything and there are permissions in place, just to access paginated reports.

Thanks

JB

[v-jianpeng-msft]

Hi, @JB81 

When you need to set your users to the viewer role or above, they can access the content on the F64 license with the Free per user license:

Microsoft Fabric concepts - Microsoft Fabric | Microsoft Learn

If you purchased a Power BI premium capacity F64 license and then you enabled the Fabric capacity F64 capacity, the current situation occurs.

What is Power BI Premium? - Power BI | Microsoft Learn

Microsoft Fabric concepts - Microsoft Fabric | Microsoft Learn

Best Regards

Jianpeng Li

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[JB81]

Hi Thanks for the reply. We are having users in the Microsoft Fabric Free per user license (MFFPUL) as well as user outside that group (i.e. users with no license). So it would make sense for those users outside of the MFFPUL, but not those specified on the MFFPUL list? Thanks JB

[v-jianpeng-msft]

Hi, @JB81 

Thank you very much for your reply. A colleague shares a Power BI project in an email. If you've never opened Power BI before, selecting one of the links will initiate license registration. You can learn about this behavior from the document below.

Sign up or purchase Power BI as an individual - Power BI | Microsoft Learn

Best Regards

Jianpeng Li

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[JB81]

Hi

Thanks for your reply.

So what that says is that even users in MFFPUL need a free license if they haven't used Power BI or Power BI apps before?

Thanks

Jonathan

[v-jianpeng-msft]

Hi, @JB81 

Yes. After my testing, I have an account with the F64 sku and create a report on it, which I then share with those who have logged in to Power BI apps and those who haven't. There are two scenarios here:
An account that has already signed in to Power BI (with a fabric free license) can access the report directly.

If you haven't signed in to Power BI/fabric, you will be automatically redirected to the Microsoft Fabric free page when you open the report connection.

Best Regards

Jianpeng Li

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[JB81]

Hi

Thanks for replying.

I am not sure this is by design as we have users on MFFPUL who have used Power BI before also getting the sign up for fabric free.

Is there any FABRIC documentation for this to show it's by design and not an Entra problem?

Thanks

JB

[v-jianpeng-msft]

Hi, @JB81 

If your user is logged in to app.powerbi.com, then he will appear to automatically use the Free license when he accesses the report.As for the page you mentioned about appearing to register for a Fabric Free license, the current page will only appear for users who are not logged in. You can find it from the link below:

Sign up or purchase Power BI as an individual - Power BI | Microsoft Learn

How to Get Your Question Answered Quickly

If it does not help, please provide more details with your desired output and pbix file without privacy information (or some sample data) .

Best Regards

Jianpeng Li

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[JB81]

Hi

Thanks again for replying.

I have looked about and I think the problem is a branding/nomenculture problem for Power BI Fabric and that they are two things but with interconnected licensing.

This should really be on the Fabric pages not only Power BI.  It goes on..

Unfortunately neither explains why MFFPUL is different to or requires users to still sign up for a free license regardless of their login history to the Power BI service.

Whilst it might seem trivial it interferes with a smooth UI journey and a random prompt asking users to agree and sign up for anything when it's unexpected is a red flag in the security journey.

Are we saying that MFFPUL license only exists (even if users are shown in our Power BI portal as having such) once a using logs into Power BI and agrees to the license formally.

Would be nice to see documentation on this. (must have).

Thanks

JB