Unable to download .pbix file of report

[Anonymous]

Hi All,

One of the user created report directly in service and not using power bi desktop. Now they want to replicate the same report for other departments but when i went to service and tried downloading .pbix file for same, the option is greyed out. Is there any way by which i can download the .pbix of report created online or in service.

Thanks.

[Nykefleym]

Hi,

Download the .pbix file option is available but when clicked a message will appear:

I'm not yet sure if this is admin closing the download function issue but will confirm it with our IT department.

Hope someone enlighten me if that is the issue or not.

Regards

[v-diye-msft]

HI @Anonymous 

From this article, you can see there is a limitation: 

• To download the file, you must have edit access to the report.
• The report must have been created by using Power BI Desktop and published to the Power BI service, or the .pbix file must have been uploaded to the Power BI service.
• Reports must be published or updated after November 23, 2016. Reports published earlier aren't downloadable.
• This feature won't work with reports and content packs originally created in the Power BI service.
• Always use the latest version of Power BI Desktop when you open downloaded files. Downloaded .pbix files might not open in non-current versions of Power BI Desktop.
• If your administrator has turned off the ability to download data, this feature won't be visible in the Power BI service.
• Datasets with incremental refresh can't be downloaded to a .pbix file.

Based on the above posts, you can also refer to this similar thread:

https://community.powerbi.com/t5/Service/Download-pbix-greyed-out/m-p/176265 

[GilbertQ]

Hi there

I have just tested this and it certainly works.

I created a report ONLY in the Power BI Service. I then clicked on Download PBIX and it downloaded the file.

One thing to note is that I am using the new Modern App Workspace?

[Anonymous]

@GilbertQ Thanks for sharing it, but now next issue how i / user can publish the report created in service to the other workspace? I checked and don't see any way to do the same, do let me know if you know if it's can be done? I think the only wany i have now is to create the report in PBI desktop and then create replica's of the same.

Thanks.

[GilbertQ]

Hi @Anonymous 

Have you tried to do the following where you can copy the reports as per my blog post below.

https://www.fourmoo.com/2019/12/11/how-to-quickly-and-easily-copy-a-report-with-a-shared-dataset-to-another-new-app-workspace-in-the-power-bi-service/

[Anonymous]

Hi Gilbert

Great catch. I was using V1 and used the same workflow on V2 Workspace. Works like charm.

Thanks !!!

Cheers

Mahak

[Anonymous]

Hi,

I tested the same thing on my PBI service and found similar. You cannot download the report which is created directed in the power bi service. I am the admin of the workspace and can download the other ones but not the one created in service. 

Need to explore it but I dont think there is straight option to do that.

Cheers

Mahak