Hello All,
I'm looking for some general thoughts about using Power BI to distribute dashboards/reports to end users. At my previous employer I built my workspaces as I needed. The workspaces were built on a hybrid approach of Projects or Business Sections. I would then share the dashboards/reports to those end users that needed access. I structured the workspaces in a way that was better for me to control where the reports would go. I didn't want to give everyone access to some of the Business Section dashboards/reports because not everyone would need to see all those reports. But I also didn't want to create another workspace for those people becuase I wanted to limit the amount of workspaces created. I didn't have Power BI Premium and we only had about 40 licenses so it was easy for me to manage.
Now, I work for a new employer that has Power BI Premium and more end users that consume Power BI reports. They have only been using Power BI for about a year but they create workspaces as needed. The workspaces are more structured around Business Sections but those end users are given Viewer access instead of just sharing the report. I feel some end users don't need to have access all those reports in the workspace but you can't limit Viewer access within the workspace.
I've been asked to help organize these workspaces and reports but I'm not sure the way I used at my previous employer would work for this employer because we would have to do a complete restructure of the workspaces. I've read many articles about sharing reports versus just giving end users Viewer access and many have said just sharing reports in not an effective solution.
Does anyone have any thoughts about how they organize their Power BI workspaces and distribute dashboards/reports? Is sharing dashboards/reports really not an effective way to distribute content to end users?
Thanks!
