Forum Discussion
Post ProdigyReceiving emails to access report
Those emails are automatically generated by Power BI Service when a user attempts to access a report without having the required permissions.
This usually happens when:
A report link has been shared (intentionally or unintentionally), or
The report is embedded in Teams/SharePoint, or
Someone with access shared the report and allowed re-sharing.
Even if the user cannot open the report, Power BI will still show the “Request access” option, which triggers the email.
To reduce or prevent this:
Review Manage permissions on the report and dataset
Make sure users who can share content do not have “Reshare” permission if that’s not intended
Prefer distributing content via Power BI Apps and security groups rather than sharing individual report links
This helps avoid unexpected access requests and keeps permissions easier to manage.
Super UserHi stribor45
- Disable “Request Access” Option (Optional)
- In the workspace settings, you can disable the ability for users to request access if you prefer a controlled process.
- Monitor Access Requests
- Use the Power BI Admin Portal to review and audit access requests and permissions.
Request or grant access to dashboards or reports - Power BI | Microsoft Learn
If this response was helpful in any way, I’d gladly accept a 👍much like the joy of seeing a DAX measure work first time without needing another FILTER.
Please mark it as the correct solution. It helps other community members find their way faster (and saves them from another endless loop 🌀.