Forum Discussion
Premium workspace
Hi, Maha16
The premium capacity workspace mentioned by rajendraongole1 here is the same thing as your premium workspace. Your colleagues can access reports without a license. If you want them to be able to refresh on demand, they have to be in the role of a member or Contributor of the workspace at the very least.
If you want to share it with users outside the organization, you can try this method：
https://docs.microsoft.com/power-bi/admin/service-admin-azure-ad-b2b
The guest user must have the proper licensing in place to view the content that you shared.
There are a few ways to make sure the user has a proper license: use Power BI Premium, assign a Power BI Pro license, get a Premium Per User (PPU) license, or use the guest's Power BI Pro license.
There is another way to share for external users, publishing to the web. However, when you use Publish to web, anyone on the Internet can view your published report or visual. This method is not safe.
Publish to Web: Publish to web from Power BI - Power BI | Microsoft Docs
Best Regards,
Community Support Team _Charlotte
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Hi Maha16 - Premium Capacity is the infrastructure, while a Premium Workspace is a workspace hosted on that infrastructure.
If you publish to a Premium Workspace, as long as the workspace is tied to Premium Capacity, your colleagues can view and interact with the reports without errors even if they have a free license.
Hope this helps.
Hi Maha16 -For on-demand refreshes: Move the report to a Premium Workspace and give your colleagues Member or Contributor roles so they can refresh the data.
For license-related errors:
- Ensure all colleagues have the appropriate Power BI Pro licenses to view shared reports.
- Alternatively, publish the report to a Premium capacity workspace so that users with a free license can access it without the need for a Pro license.
Let me know if you need further clarification on any steps!
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Thanks for the info. One clarification required. Is premium capacity workspace and premium workspace are same or different.. if I publish to premium workspace, all my colleagues can able to view and interact without getting any errors
Hi Maha16 - Premium Capacity is the infrastructure, while a Premium Workspace is a workspace hosted on that infrastructure.
If you publish to a Premium Workspace, as long as the workspace is tied to Premium Capacity, your colleagues can view and interact with the reports without errors even if they have a free license.
Hope this helps.
Hi, Maha16
The premium capacity workspace mentioned by rajendraongole1 here is the same thing as your premium workspace. Your colleagues can access reports without a license. If you want them to be able to refresh on demand, they have to be in the role of a member or Contributor of the workspace at the very least.
If you want to share it with users outside the organization, you can try this method：
https://docs.microsoft.com/power-bi/admin/service-admin-azure-ad-b2b
The guest user must have the proper licensing in place to view the content that you shared.
There are a few ways to make sure the user has a proper license: use Power BI Premium, assign a Power BI Pro license, get a Premium Per User (PPU) license, or use the guest's Power BI Pro license.
There is another way to share for external users, publishing to the web. However, when you use Publish to web, anyone on the Internet can view your published report or visual. This method is not safe.
Publish to Web: Publish to web from Power BI - Power BI | Microsoft Docs
Best Regards,
Community Support Team _Charlotte
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
